Senior Accounts Payable Officer (Property Maintenance Services) - 202

Job Description

Position: Senior Accounts Payable Officer

Salary: up to PHP 70,000 per month

Working Hours & Conditions: Monday to Friday, 9:00 AM to 5:00 PM AEST

ROLE OVERVIEW:

We are looking for an experienced and detail-driven Senior Accounts Payable Officer to join the company accounts team in a remote capacity. This is a hands-on, end-to-end AP role ideal for someone with a strong background in high-volume finance environments who can take full ownership of the accounts payable function — from vendor setup and invoice processing through to payment execution, reconciliations, and month-end close support.

You will work across Xero, ServiceTitan, and Google Workspace, and serve as a reliable point of contact for internal teams and vendors alike. If you are process-driven, highly accurate, and can work independently while maintaining a consistently high standard, this role is built for you.

DUTIES AND RESPONSIBILITIES:

• Manage end-to-end accounts payable processes including vendor setup and maintenance, invoice processing and coding, and payment preparation and execution
• Perform high-volume, accurate data entry into accounting systems with a consistently high standard of data integrity
• Conduct regular reconciliations across vendor statements, bank accounts, and AP ledgers
• Oversee and manage the AP inbox (Gmail), handling vendor queries and internal requests promptly and professionally
• Prepare and support weekly payment runs and manage the associated approval processes
• Review all documentation to ensure accuracy and compliance prior to payment processing
• Investigate and resolve discrepancies including payment issues, adjustments, and refunds
• Support month-end close activities including accruals where required
• Act as the primary point of contact for AP-related queries across the business
• Identify and implement process improvements to enhance efficiency and accuracy within the AP function
• Collaborate with operations teams via ServiceTitan for job-related financial tracking and reconciliation

Requirements

• Minimum 5 years of experience in an Accounts Payable or similar finance role
• Strong, demonstrable experience with full-cycle AP processes from end to end
• Proven ability to handle high-volume data entry with a high degree of accuracy
• Solid experience with reconciliations — vendor statements, bank accounts, and AP ledgers
• Xero proficiency is required — candidates without Xero experience will not be considered
• Experience managing vendor communications and resolving queries independently
• Proficient in Google Workspace (Gmail, Sheets, Docs) and Microsoft Excel / Office
• Strong organisational and time management skills with the ability to manage competing deadlines
• Excellent written and verbal English communication skills
• Comfortable working independently and reliably in a fully remote environment

PREFERRED SKILLS (nice to have)

• Experience in a senior or lead AP role, including acting as a point of contact or providing guidance to junior team members
• ServiceTitan experience — familiarity with job management or field service platforms for financial tracking is highly desirable, given company's trade services operations
• Exposure to ERP systems such as Oracle, SAP Concur, or similar platforms
• Experience with international payments or multi-entity accounting environments
• Continuous improvement mindset — proactively identifies and drives process enhancements within the AP function