HR Operations Assistant (Paylocity)
Job Description
We are seeking an organized and detail-oriented HR Operations Assistant to join our Human Resources team, with a primary focus on the administration of the Paylocity HRIS system. The ideal candidate will support the HR department in managing and maintaining the HRIS, ensuring data accuracy, and streamlining HR processes. Additionally, this role will be responsible for coordinating various HR tasks, including onboarding new employees, offboarding exiting employees, and assisting with general HR administrative duties.
Key Responsibilities:
- Paylocity HRIS Administration
- Serve as the primary administrator for Paylocity, managing and maintaining employee records.
- Ensure data integrity by regularly auditing the system for accuracy and updating employee information as needed.
- Create and maintain reports, dashboards, and workflows in Paylocity to support HR initiatives and metrics.
- Troubleshoot and resolve HRIS-related issues and work with Paylocity support as necessary.
- Manage system upgrades and new feature rollouts, providing training to staff when needed.
- Onboarding & Offboarding:
- Coordinate the onboarding process for new employees, including preparing offer letters, sending welcome packets, collecting necessary documents, and entering new hire information into the HRIS.
- Ensure a smooth onboarding experience by scheduling orientation sessions, ensuring completion of new hire paperwork, and communicating with relevant departments.
- Manage offboarding processes, including conducting exit interviews, deactivating system access, and processing final paperwork.
- Ensure compliance with company policies and legal requirements during onboarding and offboarding.
- HR Coordinator Tasks
- Assist in maintaining HR compliance by updating employee files, tracking certifications, and monitoring adherence to policies.
- Support the HR team with employee relations, benefits administration, and other HR-related functions as needed.
- Collaborate with payroll to ensure accurate and timely submission of data, such as new hires, terminations, and changes in employee status.
- Provide administrative support in areas such as maintaining employee records, responding to employee inquiries, and generating reports.
- HRIS Process Improvement
- Identify opportunities for process improvement in HRIS administration and HR operations.
- Work with HR leadership to optimize HR workflows using the Paylocity system, enhancing efficiency and employee experience.
- Develop documentation and procedures for HRIS-related tasks and train staff as necessary.
Requirements
Qualifications:
- Bachelor's degree in Human Resources, Business Administration, or a related field preferred.
- 2+ years of experience in HR administration, with specific expertise in HRIS systems (Paylocity experience required).
- Strong understanding of HR processes, including onboarding, offboarding, payroll, and compliance.
- Exceptional organizational skills, attention to detail, and ability to manage multiple tasks.
- Excellent communication skills and ability to maintain confidentiality.
- Proficient in Microsoft Office Suite (Word, Excel, PowerPoint).
- Ability to work independently and collaborate with cross-functional teams
Preferred Skills:
- Experience working in a fast-paced environment.
- Knowledge of HR compliance and labor laws.
- Familiarity with benefits administration, performance management, and employee relations.
Benefits
Hireframe provides nearshore and offshore staffing solutions, operating as a remote-first organization with team members located in the United States, Mexico, and the Philippines. Our robust benefits package includes:
- Permanent remote work flexibility
- Annual performance bonuses
- Dedicated coaches offer an extra channel of support and skill-building
- Opportunities for professional growth
At Hireframe, we cultivate a supportive environment that fosters professional development and success, ensuring our team members thrive in their careers.
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