Operations Manager

Job Description

NeoWork is a premium nearshoring and offshoring partner that builds and manages high-performance dedicated teams for North American clients. We specialize in providing the operational backbone for fast-growing companies, ensuring that their critical processes—from lead intake to client delivery—are handled with precision and speed. We are currently seeking an Operations Manager to lead a mission-critical intake team for one of our key legal and healthcare partners.

As an Operations Manager (Client Delivery), you are the primary operational owner for a dedicated intake team. In our nearshoring model, you serve as the vital bridge between NeoWork’s delivery team in Latin America/the Philippines and the client’s leadership in the United States. You are responsible for the overall performance, quality assurance, and execution of the account.

This is a high-accountability role. You will spend your day managing real-time call volumes, auditing intake files for accuracy before they reach the client, and using Advanced Excel to analyze performance trends. You are responsible for ensuring your team hits "lightning-fast" response times (Target: within minutes) while maintaining the meticulous quality standards our clients expect from a premium offshore partner.

Key Responsibilities:

• Client Liaison & Delivery: Act as the main point of contact for the client’s leadership. You own the daily operational relationship and ensure NeoWork’s delivery aligns perfectly with the client's strategic goals.
• SLA & Performance Oversight: Manage a high-volume intake floor. You must ensure 100% compliance with strict responsiveness targets and rapid lead follow-up.
• QA & Audit Framework: Design and manage the QA systems. You will personally review completed intakes to identify gaps and resolve errors before they reach the client’s legal or processing teams.
• Analytical Reporting: You will live in Excel. You’ll track KPIs like call volume, conversion rates, and agent efficiency, transforming raw data into sophisticated dashboards for client stakeholders.
• Team & System Administration: Oversee the team’s use of CRM platforms, dialers, and VDI client systems. You manage the scheduling, attendance, and continuous coaching of your dedicated unit.
• Process Optimization: Constantly "stress-test" the current workflow to identify bottlenecks and scale operations as the client account grows.

Requirements

• Experience: 4–7+ years in Operations, Call Center Management, or Intake Management.
• Leadership: Proven experience leading high-performance teams in a high-volume, performance-driven environment.
• Technical Mastery: Advanced Excel skills are mandatory. You must be able to build reports, use pivot tables/formulas, and create dashboards. Proficiency with CRM and Telephony tools is required.
• Client Management: Strong stakeholder management skills; you must be able to confidently present performance data and strategy to US-based client leadership in English.
• Background (Preferred): Specific experience in Legal, Healthcare, or Sales-driven intake is a significant advantage.
• Mindset: A high-ownership "operator" mentality with meticulous attention to detail. You are someone who catches the errors that everyone else misses.
• Tools: Experience working with VDI (Virtual Desktop Infrastructure) and various Dialer/CRM systems.

Success Metrics (KPIs)

• SLA Adherence: Consistently hitting the "minutes-to-respond" target for all inbound leads.
• QA Accuracy: Reducing the error rate of files sent to the client to <2%.
• Funnel Optimization: Identifying and implementing at least two workflow improvements that increase the lead-to-intake conversion rate.
• Reporting: Delivery of a weekly automated performance dashboard that provides the client with clear visibility into team ROI.

Benefits

• We offer health insurance for contractors
• Holiday Extra Pay
• The work hours generally align with standard business hours in the US, with some potential flexibility depending on the client's needs.
• This is a 100% home-based position
• We prioritize the mental health of our team members and offer mental health days to support their well-being.
• In addition to the base salary, performance-based incentives are provided.
• There is an annual review and appraisal process in place.
• There are ample opportunities for professional growth and advancement within the company.