Senior Accountant (US GAAP, Avalara Expert)

Job Description

Senior Accountant (US GAAP, Avalara Expert)

Location: Fully Remote
Employment Type: Full-time, long-term
Reports to: Controller / Head of Finance
Level: Senior Individual Contributor

About the Role

We are seeking a Senior Accountant who combines full‑cycle accounting mastery with Avalara experience. You will own the general ledger and monthly close, manage multi‑state sales & use tax via Avalara (AvaTax, Returns, and CertCapture), and produce accurate US GAAP financials. This role is ideal for an accountant who thrives in a dynamic environment, enjoys improving processes, and can translate tax and accounting details into clear business insights.

Key Responsibilities

End‑to‑End Accounting (US GAAP)

• Own the monthly, quarterly, and annual close (prepare/review journals, accruals, amortizations, reconciliations).
• Maintain the general ledger; ensure completeness, accuracy, and proper cutoff.
• Prepare US GAAP financial statements and management reports (P&L, Balance Sheet, Cash Flow).
• Manage AR and revenue processes (billing, cash application, aging, DSO tracking) and AP (vendor setup, 3‑way match, payment runs, DPO tracking).
• Oversee payroll accounting, benefits, and related accruals; reconcile bank and credit card accounts.
• Maintain fixed assets and leases (capitalization policy, depreciation schedules; ASC 842 support).
• Support revenue recognition (ASC 606) and inventory/project accounting as applicable.
• Coordinate annual audit/review/tax preparation and support ad hoc analyses (cash forecasting, variance analysis).

Avalara Ownership (AvaTax, Returns, CertCapture)

• Administer Avalara AvaTax: product/service tax code mapping, nexus settings, and jurisdiction updates.
• Monitor economic nexus and manage state/city/county registrations; maintain a current taxability matrix.
• Drive monthly sales/use tax close: reconcile Avalara liability reports to the GL, investigate variances, and book entries.
• File timely and accurate returns through Avalara Returns; manage notices and resolve exceptions.
• Own exemption certificate lifecycle using CertCapture (collection, validation, expiry workflows).
• Partner with Engineering/RevOps/IT to maintain connectors (ERP/e‑commerce/ billing tools) and test changes.
• Build a defensible audit trail; prepare documentation and lead responses during sales tax audits.

Controls, Compliance & Process Improvement

• Strengthen accounting policies, close checklists, and SOX‑style controls appropriate for company stage.
• Automate/manual‑to‑system transitions (e.g., reduce manual JEs, improve reconciliation tooling).
• Create concise dashboards on close health, tax exposures, and filing status for leadership.

Qualifications

Required

• Bachelor’s degree in Accounting, Finance, or related field.
• 5–8+ years of progressive accounting experience with end‑to‑end ownership of the close.
• Avalara experience: AvaTax + Returns; CertCapture strongly preferred.
• Demonstrated multi‑state sales & use tax compliance and nexus management.
• Strong command of US GAAP (ASC 606 revenue; accruals; fixed assets; leases familiarity).
• Advanced Excel/Google Sheets (lookups, pivot tables, reconciliations); comfort with large data sets.
• Experience integrating Avalara with at least one ERP/e‑commerce/billing system.

Preferred

• CPA (active or in progress) or international equivalent.
• Industry experience in e‑commerce, SaaS, or multi‑channel retail (marketplace facilitator rules).
• ERP expertise: NetSuite, Microsoft Dynamics 365 Business Central, Sage Intacct, or QuickBooks Online.
• Experience with BI/reporting (Power BI, Looker, Tableau) and basic SQL a plus.

Tools You’ll Use (or Similar)

• Tax: Avalara AvaTax, Returns, CertCapture
• ERP/Accounting: NetSuite / Dynamics 365 BC / Sage Intacct / QuickBooks Online
• Billing/Commerce (as applicable): Stripe, Chargebee, Shopify, Amazon, Salesforce
• Productivity: Excel/Sheets, GDrive, Slack, Jira