Freelance SEO Project Manager - 3 Month Contract

Job Description

SEO Project Manager - Launch Your Career Among the Stars! 🚀🌟

We're not just another agency, and we're searching for someone who is not looking for just another job.

At Regex SEO, we’re looking for an SEO Project Manager to step into a temporary, freelance role covering for our current Resource Manager, who will be on maternity leave. This is a critical role where you’ll be responsible for optimizing our team’s resource allocation, balancing workloads, and collaborating across departments to ensure seamless project delivery during this coverage period.

Why you might like working with us:

• Time Empowerment: ⏳ We recognize that time is your most valuable, non-renewable resource, and our core belief is in encouraging time empowerment. At Regex SEO, we aim to ensure that every working professional has the time to do what they truly enjoy and love, making space for both work and personal passions.
• Flexible Work Schedule: 🕒 Design a work schedule that suits your preferences, whether you're an early riser or a night owl.
• Recharge Days: 🌿 We encourage you to take two mental health recharge days each month (Feb-Nov) to prioritize your well-being and stay refreshed, helping you maintain peak performance without disrupting your work.
• Autonomy and Inclusivity: 🗣️ Everyone’s voice matters here, and we encourage you to share your ideas for improvement, fostering an inclusive environment that values your contributions.

The heart of Regex SEO is expressed in our brand essence - "We Care".

At Regex, we care about our clients, our teammates, the work we do, and, of course, you! 🚀

• We value Data over gut feelings
• We value Transparency over image
• We value Solutions over problem-dwelling
• We value Enthusiasm over complacency
• We value Mastery in something over mediocrity in everything

If you're driven to exceed expectations and thrive in a high-performance environment, then we want you on our team. We set the bar high and seek individuals who are ready to raise it even higher. In return, we promise to help you work with purpose and precision, giving you back valuable time to enjoy the things you love most outside of work.

SEO Project Manage |  Responsibilities 📈

1. 📋 Resource Allocation

• Task Assignment: Strategically assign tasks on monday.com based on team member skills, availability, and task requirements. Ensure that each team member has a clear understanding of their assignments, deadlines, and expectations.
• Skill-Based Matching: Review team skill sets to align tasks with the strengths of each member, maximizing efficiency and ensuring high-quality outputs.
• Real-Time Adjustments: Continuously assess and redistribute tasks as project needs shift, handling urgent or re-prioritized tasks effectively.

2. ⚖️ Workload Balancing

• Capacity Monitoring: Regularly evaluate the workload across the team to maintain a balanced workflow, avoiding both under- and over-utilization of resources.
• Stress Management: Identify early signs of workload strain and adjust allocations to prevent burnout. Encourage open communication for team members to discuss capacity concerns.
• Flexible Scheduling: Coordinate flexible schedules for the team to optimize productivity, especially in high-demand periods or during overlapping projects.

3. ⏳ Task Prioritization

• Deadline-Driven Prioritization: Set priority levels based on project deadlines, ensuring that urgent tasks are completed first while long-term goals are consistently addressed.
• Client Needs Alignment: Factor in client requirements and urgency levels when prioritizing tasks, adapting to any shifts in client demands.
• Capacity-Adjusted Priorities: Regularly review team capacity to make real-time adjustments, keeping high-priority tasks on track without overwhelming team members.

4. 🔗 Coordination and Communication

• Cross-Team Collaboration: Act as the main contact for communication between SEO, Development, Creative, and PPC teams, facilitating smooth workflows and minimizing delays.
• Stakeholder Updates: Provide regular progress updates to relevant stakeholders, ensuring alignment on resource availability and any potential bottlenecks.
• Feedback Integration: Gather and relay feedback from team members and stakeholders, adjusting processes to address issues and improve overall communication efficiency.

5. 📈 Performance Tracking

• Task Completion Monitoring: Track the completion rate of tasks, identifying patterns that indicate delays or frequent bottlenecks.
• Productivity Metrics: Use key performance indicators (KPIs) to evaluate team productivity and identify areas for potential improvement.
• Issue Resolution: Identify and proactively resolve recurring issues that impact task completion rates, fostering a smoother workflow.

6. 📊 Reporting and Forecasting

• Resource Utilization Reports: Prepare and analyze reports on resource usage, providing insights on allocation efficiency and team performance.
• Forecasting Future Needs: Anticipate future resource needs based on project pipelines, adjusting plans to ensure readiness for upcoming tasks and projects.
• Stakeholder Communication: Share reports with stakeholders, offering transparency into team performance and resource management.

7. 🔄 Process Improvement

• Efficiency Audits: Regularly review existing resource management processes, identifying inefficiencies and areas for improvement.
• Implement Best Practices: Introduce new practices to enhance task assignment, communication, and prioritization, refining approaches as team needs evolve.
• Continuous Feedback Loop: Collect ongoing feedback from team members to improve processes, adjusting for enhanced productivity and resource management.

Requirements

Experience Requirements📦

Tools & Technology 🛠️

• Monday.com
• SemRush
• Google Sheets

Non-Negotiable Requirements 🔍

• 💪 Must speak ENGLISH
• 🌟 2+ years of experience in resource or project management within an SEO or digital marketing setting
• 🧠 Demonstrated ability to manage multiple projects and timelines with attention to detail.
• 👥 Comfortable in client-facing roles.
• 🗣 Strong verbal and written communication skills for cross team collaboration.
• 🔗Able to adjust resource plans based on shifting priorities or client feedback.
• ⏱ Strong time management skills with the ability to prioritize tasks and meet deadlines in a remote setting.

🌟 Although not required, having hands-on experience with joining a team temporarily will make you stand out from other candidates.

⚡ Urgency/Priority:

• This role is of high urgency. We need someone who can come in and seamlessly continue the work of our current SEO Project Manager for 3 months while she is away on maternity leave. The Project Manager, also referred to as the Resource Manager, enhances team productivity by optimizing resource allocation, fostering collaboration, and ensuring timely task delivery.

📌 Expectations:

The following responsibilities are expected but not limited to the list below. Additional tasks may arise as part of the role, but here are some core examples of what to anticipate:

• Optimize resource allocation to ensure timely task completion.
• Foster collaboration and communication among team members.
• Proactively identify and mitigate risks related to resource management.
• Provide regular updates on resource utilization and progress.

Benefits

What you can expect: 💼

⏳ Radical Accountability & Giving Back Time:

You have full control over your schedule. We believe in radical accountability—how and when you work is entirely up to you, as long as project deadlines are met and the work is delivered at a high standard. To support your well-being, we encourage taking two mental health recharge days per month from February to November. Additionally, our company closes for two weeks at the end of the year for the holidays, so there’s no expectation for work during that time, giving you the chance to rest and recharge.

🎓 Professional Development:

We want you to continue honing your craft. We offer opportunities to access resources like courses, tools, and conferences to help you stay on the cutting edge in your field.

👶 Parental Support:

Should life events, like the arrival of a new child, arise, you’ll have the flexibility to take up to 3 months off without affecting your contract.

🕒 Complete Flexibility:

You set your own hours and manage your workflow independently. As long as the work is delivered on time and meets the agreed-upon standard, how you achieve it is entirely up to you.

🌍 Work Remotely:

Work from anywhere that inspires you. To help you stay productive, we can contribute to coworking memberships or home office expenses, such as internet costs, allowing you to create the workspace that works best for you.

💰 Profit Shares:

At the beginning of each year, we distribute profits based on the success of the previous fiscal year. This is our way of recognizing the hard work and contributions made by everyone toward our collective achievements.

Earnings for this position range from: $1,700 USD to $2,500 USD / month. 

About Regex SEO

At Regex SEO, we believe in radical accountability, setting high standards, and always raising the bar. Our team thrives on collaboration, innovation, and being deadline-driven. We seek individuals who are not only passionate and driven but also embrace challenges with a sense of ownership and responsibility. If you're ready to be part of a forward-thinking company that pushes boundaries and delivers exceptional results, we encourage you to apply. Join us and step into a career where high expectations lead to endless possibilities!

Apply Now