Accountant

Job Description

Position Overview

We are looking for a detail-oriented and dependable Junior Accountant to support our accounting department with a structured set of daily and weekly accounting tasks. This role follows a clearly defined day-by-day workflow — making it an excellent fit for someone who thrives on routine, takes pride in accuracy, and can be trusted to execute recurring tasks consistently without oversight.

The core responsibilities span payroll timesheet entry, billing and invoicing, pre-lien administration, workers compensation reporting, and payment tracking. The primary tools for this role are AXIS (our proprietary web-based accounting platform), Microsoft Excel, Microsoft Outlook, Adobe PDF, and the Rapid Pay Card Portal. If you are organized, process-driven, and comfortable working across multiple platforms with precision, this role is a strong fit.

Weekly Workflow

Daily Responsibilities

• Review incoming emails in Outlook and AXIS for payment commitments and correspondence
• Log and document payment commitments accurately in AXIS with clear, organized notes
• Monitor for any time-sensitive payment or billing communications and flag them appropriately

Monday and Tuesday

• Enter employee payroll timesheets into AXIS accurately and completely
• Review timesheet data for any missing entries, discrepancies, or anomalies before submission
• Ensure all payroll timesheet records are complete and properly documented in the system

Tuesday

• Pull pre-lien information from AXIS and compile the required data
• Send pre-lien notices via Outlook to the appropriate parties
• Follow up on outstanding pre-lien items and maintain organized records in Excel and Outlook

Wednesday

• Generate the weekly billing cycle from within AXIS
• Review all billing data for completeness and accuracy before sending
• Email client invoices directly from AXIS to the appropriate contacts
• Confirm successful delivery and document any issues or exceptions

Thursday

• Prepare workers compensation premium import files in Excel, ensuring data is accurate and correctly formatted for import
• Prepare the Rapid Card Reconciliation and import file by pulling reports from the Rapid Pay Card Portal and formatting them in Excel
• Prepare the weekly sick time report — compile the list of employees who used sick time during the week and identify corresponding page numbers from the weekly profit report in PDF format
• Review all Thursday deliverables for accuracy before submission

Friday

• Additional tasks to be determined — this day is reserved for ad hoc support, catch-up on open items, and tasks assigned as the role evolves

Tools & System Access Required

• AXIS — proprietary web-based accounting software used for invoicing, timesheet entry, billing, and pre-lien administration
• Microsoft Excel — payroll data, workers comp import files, Rapid Card reconciliation, sick time reporting, and general data management
• Microsoft Outlook — client and vendor correspondence, invoice distribution, and pre-lien follow-up
• Adobe PDF — reviewing weekly profit reports and extracting sick time reference data
• Rapid Pay Card Portal — pulling weekly reconciliation reports for import file preparation

Required Qualifications

• Prior experience in an accounting, bookkeeping, or finance administrative role — entry-level candidates with relevant coursework or internship experience will be considered
• Strong Microsoft Excel skills — you are comfortable building and formatting data files, using basic formulas, and preparing import-ready documents
• Highly organized and process-driven — this role operates on a structured weekly calendar and requires consistent, accurate execution every day
• Strong attention to detail — billing, payroll, and pre-lien tasks require accuracy every time
• Comfortable working across multiple platforms and learning a proprietary system (AXIS) with training provided
• Reliable and self-directed in a remote work environment — weekly tasks have firm deadlines and must be completed on schedule
• Professional written communication skills for client and vendor correspondence via Outlook

Preferred Qualifications

• Experience with payroll timesheet processing or payroll data entry
• Familiarity with workers compensation reporting or reconciliation processes
• Background in construction, staffing, or a field-based services industry where pre-lien and billing processes are common
• Experience working with pay card or rapid pay systems for employee payroll
• Accounting degree or coursework in accounting, finance, or business administration

What Makes You a Great Fit

• You follow a structured weekly workflow without needing to be reminded what comes next — your calendar is your system
• Your data entry is accurate the first time, because you know that billing and payroll errors have real consequences
• You review your own work before submitting it — Thursday deliverables, Wednesday invoices, and Tuesday pre-liens all go out clean
• You are comfortable learning new systems and can navigate AXIS confidently once trained
• You are the kind of accountant the team can count on to have the right things done on the right day, every week

Requirements

This is a full time role

Rate is $8-$10/hr depending on experience