Finance and Operations Assistant

Job Description

Meet Aperture

At Aperture, we create value and drive growth by delivering exceptional product consultancy and advertising services to our global partners. Through data-driven strategies, we harness our expertise in performance marketing, creative strategy, and product optimisation to achieve outstanding results.

Founded in 2022 by industry visionary Hannah Parvaz, we’ve quickly made waves. Already recognised as Business Consultant of the Year and named 2024’s Most Innovative Growth Agency, our trajectory is nothing short of extraordinary.

Now, as we prepare to scale new heights in 2026, we’re building a dream team to fuel our ambitions. This is your chance to join us and be part of our incredible growth story. Are you ready to make an impact?

Our Culture:

• Growth mindset. We're hungry to learn and improve.
• Take full responsibility for every outcome—no excuses.
• Obsess over results. We're here to make a measurable impact.
• We’re data-obsessed. We let numbers, not opinions, guide our decisions.
• Client success is our success. Period.
• No ego. The best idea wins, regardless of who it comes from.
• Radical candour. We give and receive honest feedback to fuel growth.

Work from anywhere

Embrace our remote-first culture that prioritises impact over location. Work from wherever you're most productive, while enjoying meaningful connections with the team in London from time to time. We bring everyone together regularly for inspiring sessions and great conversations over amazing food—because the best ideas often start with "what if?"

Role Overview

As a newly created position, the Finance & Operations Executive will play a pivotal role in shaping how our agency operates. Working in close partnership with the Finance & Operations Director, you will help establish the processes, systems and ways of working that underpin the success of our business.

This is a highly visible and trusted role that spans the fundamental pillars of the agency, including finance, people operations, project management and technology. You will become a key point of coordination across the business, ensuring that the right information, processes and tools are in place to enable teams to perform at their best.

No two days will be the same. While there will be a regular rhythm of recurring activities and operational responsibilities, you will also be involved in driving improvements, implementing new initiatives and helping build the foundations for our continued growth.

Success in this role requires someone who is naturally curious, highly organised and process-driven, with exceptional attention to detail. Most importantly, this role is built on trust. You will become a true partner to the Finance & Operations Director, operating with discretion, ownership and a commitment to excellence.

Key Responsibilities

Finance

• Own and actively manage the finance inbox, ensuring timely responses and effective coordination.
• Lead the accounts payable process for external creators, freelancers and suppliers.
• Perform account reconciliations and maintain accurate financial records.
• Support month-end activities and provide reporting across various business functions.
• Assist with budgeting, forecasting and commercial analysis where required.
• Continuously improve finance processes to increase accuracy and efficiency.

Human Resources

• Manage the onboarding experience for new colleagues joining Aperture.
• Build and maintain an active pipeline of candidates to support the agency's ongoing growth.
• Conduct initial interviews and assess candidates against role requirements and cultural fit.
• Partner with hiring managers to create clear job descriptions and maintain active vacancies within the ATS.
• Support wider people initiatives in partnership with the Finance & Operations Director, including employee engagement, performance processes and organisational development.
• Ensure HR processes are administered accurately and in line with relevant policies and legislation.

Operations

• Drive the adoption and continuous improvement of systems and tools used across the agency, spanning project management, finance and HR.
• Partner closely with business leaders to improve workflows and increase operational efficiency.
• Coordinate cross-functional projects and initiatives, ensuring actions are delivered on time and to a high standard.
• Identify opportunities to automate processes and enhance the employee experience.
• Maintain a proactive approach to solving problems and supporting the day-to-day needs of the business.

Requirements

Experience

• 4+ years' experience across operations, finance, HR or business support roles.
• Experience within an agency environment is advantageous.
• Demonstrated ability to work in a fast-paced, target-driven environment.
• Proven track record of building strong relationships across teams and functions.
• Commercially aware with a solid understanding of financial principles.
• Basic understanding of HR practices and employment compliance.
• Experience managing multiple priorities, projects and initiatives simultaneously.
• Comfortable working with systems and learning new technologies.

Skills & Mindset

• Highly organised with exceptional attention to detail.
• Process-oriented with a natural inclination to bring structure and consistency.
• Bright, inquisitive and eager to continuously improve the way things are done.
• Comfortable working autonomously and taking ownership of outcomes.
• Strong interpersonal skills with the ability to build credibility across all levels of the organisation.
• Able to handle sensitive and confidential information with complete discretion.
• Commercially minded and capable of balancing detail with the bigger picture.
• Calm under pressure and able to prioritise effectively in a fast-moving environment.
• Strong written and verbal communication skills.
• Naturally proactive, dependable and accountable.
• Someone who values trust, transparency and partnership.

What This Role Is Not

This is not a narrowly defined administrative role.

You will not be confined to a single function or spend your days completing repetitive tasks. Instead, this position requires someone who enjoys variety, embraces ambiguity and is motivated by helping build and improve how the business operates.

You will wear many hats and regularly switch between finance, people, operations and project-based work. Success comes from being adaptable, resourceful and comfortable taking ownership beyond a traditional job description.

Why This Role Matters

This role sits at the centre of the agency and has a direct impact on how effectively we operate and scale.

By creating robust processes, maintaining high standards and supporting our people and systems, you will enable the wider business to focus on delivering exceptional work for our clients.

As a trusted partner to the Finance & Operations Director, you will help build the foundations that support our future growth. Your contribution will influence not only how we work today, but how we evolve as a business in the years ahead.