Senior Accountant ( Full - time US hours )

Job Description

Position Summary

The Senior Accountant is responsible for overseeing and executing all aspects of full-cycle accounting—including accounts receivable, accounts payable, general ledger maintenance, and month-end close. This role ensures timely and accurate financial reporting, maintains compliance with accounting standards, and supports management with financial insights to drive decision-making. This is a hands-on role that requires both transactional efficiency and strong analytical skills. The ideal candidate will be detail-oriented, proactive, and comfortable working in a dynamic MSP environment with both recurring revenue and project-based billing. The ability to read, understand, and produce accurate financial statements is crucial.

Key Responsibilities

Accounts Receivable

· Manage client invoicing for managed services, project work, and software licensing (recurring and non-recurring).

· Monitor AR aging, follow up on collections, and resolve billing discrepancies.

· Coordinate with operations and account managers to ensure contract-driven billing accuracy.

· Utilize ConnectBooster for AR processing and collections.

Accounts Payable

· Process vendor invoices, expense reports, and credit card transactions.

· Maintain vendor records and ensure timely payments.

· Reconcile vendor statements and resolve discrepancies.

· Utilize Bill.com for AP management.

Receipt Collection & Documentation

· Collect and manage receipts from employees and vendors.

· Attach receipts to QuickBooks Online (QBO) transactions for audit and compliance.

· Use HubDOC for receipt collection and integration into QBO.

· Ensure proper documentation and organization of financial records, saving reports, bank statements, and maintaining folder structures.

Month-End Close & General Ledger

· Prepare and post journal entries, accruals, and adjustments.

· Reconcile bank accounts, credit cards, and balance sheet accounts.

· Maintain deferred revenue and prepaid expense schedules.

· Ensure proper cutoffs and accurate revenue recognition (especially MRR and project-based revenue).

· Prepare monthly financial statements (P&L, balance sheet, cash flow).

Compliance & Reporting

· Ensure compliance with GAAP and internal policies.

· Assist with tax filings, audits, and compliance reporting as needed.

· Assist with developing and maintaining accounting process documentation and SOPs.

Analysis & Support

· Provide variance analysis and financial insights to management.

· Support budgeting and forecasting processes.

· Recommend process improvements and automation opportunities (e.g., leveraging PSA tools such as Autotask for PO processes and item receipts, QBO, Bill.com).

· Carry out additional tasks and responsibilities as assigned by the Controller/CFO to support the overall goals of the Finance & Accounting department, including serving as a backup payroll processor.

Requirements

Qualifications

· Bachelor’s degree in Accounting, Finance, or related field (CPA or progress toward CPA preferred).

· 5+ years of progressive accounting experience with full-cycle responsibilities.

· Strong proficiency in financial statements: must be able to read and interpret financials, prepare and post journal entries, and identify/resolve errors in accounting records.

· Experience in a Managed Service Provider (MSP), SaaS, or technology services environment strongly preferred.

· Proficiency in QuickBooks Online (QBO) and related integrations.

· Familiarity with Bill.com, ConnectBooster, HubDOC, and Autotask.

· Strong understanding of GAAP and revenue recognition principles.

· Excellent attention to detail, organization skills, and ability to meet deadlines.

· Advanced Excel skills; experience with reporting and variance analysis.

Key Competencies

· Ownership: Takes initiative and sees tasks through to completion.

· Accuracy: High attention to detail, producing reliable financial results.

· Collaboration: Works effectively across teams (operations, sales, IT).

· Organization: Maintains clear folder structures, records, and documentation for easy retrieval and compliance.

· Problem-Solving: Identifies issues and develops practical solutions.

· Adaptability: Thrives in a fast-paced, growing MSP environment.