Project Manager (Creative Operations & Production Coordinator)

Job Description

About the Role

We’re looking for a highly organized, creative-minded Virtual Assistant to help manage the flow of projects across a fast-moving production and storytelling environment.

This role is primarily focused on coordination, communication, and execution flow—with a smaller but important layer of creative judgment and AI-assisted asset creation when needed.

You’ll sit between clients, creative teams, and leadership—ensuring ideas are translated clearly, projects stay on track, and the final output aligns with brand standards.

What You’ll Do

1. Creative Project Coordination (Core Focus)

• Manage incoming creative requests from clients (video, photo, social, campaigns)
• Translate rough ideas into clear, structured briefs
• Assign and coordinate work across editors, designers, and collaborators
• Track timelines, deliverables, and project status across multiple jobs
• Maintain organized systems (Notion, Trello, Google Drive, etc.)

2. Client Communication & Flow Management

• Serve as a consistent, professional point of contact for projects
• Send updates, gather feedback, and keep communication clean and efficient
• Clarify unclear or incomplete requests into actionable direction
• Ensure clients feel informed, supported, and confident throughout the process

3. Creative Handoff & Quality Control

• Prepare clean, actionable handoffs to editors and creatives
• Ensure all deliverables align with:
• Brand voice and tone
• Platform requirements (IG, TikTok, YouTube, etc.)
• Creative direction provided
• Perform light quality control before delivery (not deep editing, but strong awareness)
  

4. AI-Assisted Creative Support (Selective but Important)

• Occasionally generate final assets when speed is required:
• Images
• Short-form videos
• Concept visuals
• Use tools like:
• Higgsfield / Kive / Runway / ChatGPT
• Must have a strong eye for design, composition, and brand alignment
• Ability to match the aesthetic and tone of two distinct brands
  

5. Scheduling & Logistics

• Coordinate:
• Shoot schedules
• Deliverables and timelines
• Internal and client meetings
• Help prioritize projects and manage shifting timelines
• Support light production planning when needed
  

6. Production Support (Light)

• Assist with organizing:
• Shot lists
• Deliverables
• Creative assets
• Help coordinate projects where photography/video is being captured directly

• Ensure assets are properly organized and handed off for post-production
  

Requirements

What We’re Looking For

• Strong organizational and communication skills
• Ability to bring structure to fast-moving creative environments
• A clear understanding of creative workflows (video, content, or marketing)
• Strong attention to detail and follow-through
• Ability to work independently and anticipate needs
  

Creative Sensibility (Important)

• Strong eye for:
• Design
• Composition
• Visual storytelling
• Ability to recognize what “feels on-brand” vs. off
• Comfortable making quick creative decisions when needed
• Ability to match and maintain the visual identity of multiple brands
  

Tools & Experience

• Comfortable with:
• Google Drive
• Notion / Trello / Asana
• Slack / Email
• Familiarity with video/content workflows
• Experience with AI creative tools is a strong plus
  

Nice to Have

• Background in content creation, editing, or production
• Experience coordinating freelancers or creative teams
• Basic editing or design skills (Premiere, CapCut, etc.)
• Experience working with brand guidelines or marketing teams

Why This Role Exists

This role is designed to:

• Keep creative projects moving efficiently
• Bridge the gap between idea and execution
• Maintain quality and consistency across all deliverables
• Allow leadership to stay focused on high-level creative and growth

Benefits

20 hrs to start

Rate starts at 6 USD/ hr