Fractional Finance and Operations Manager (Non Profit)
- Titan Holdings
Job Description
Fractional Finance & Operations Manager
Commitment: ~10-20 Hours Per Week (Fractional / Long-term Contract)
Role Type: Remote, US
Compensation: $3,000 Monthly Retainer (Based on a ~$100k full-time equivalency)
Why This Role?
This is a perfect fit for a seasoned professional, someone running their own consultancy, or a "Super-Admin" who enjoys the variety of wearing multiple hats. We value results over "face time" and offer a flexible schedule to accommodate your other clients or life commitments. Aside from attending 1-2 regularly scheduled meetings, your weekly schedule is totally up to you.
The Mission
We are a mission-driven organization looking for a "Swiss Army Knife" professional to manage our financial health and digital infrastructure. As our Fractional Finance & Operations Manager, you wont just be "doing the books" you will be the architect of our back-office systems, ensuring our financial reporting is airtight and our technology is seamless.
1. Financial Stewardship & 501(c)(3) Compliance
Full-Cycle Bookkeeping: Manage accounts payable/receivable, payroll processing, and monthly reconciliations.
Fund Accounting: Maintain meticulous tracking of restricted vs. unrestricted funds and grant allocations.
- The "Clean Close": Execute a comprehensive month-end and year-end close; prepare Statement of Activities and Statement of Financial Position for Executive/ Board review.
Audit & Tax Readiness: Act as the primary point of contact for annual audits and tax preparation.
2. IT & People Administration
- Tech Stack Management: Oversee and troubleshoot our core software (e.g., QuickBooks Online, Google Workspace, Monday.com, Squarespace, and a variety of other software tools.
- Internal Support: Act as the "first responder" for team IT needs (software access, routing payments, and software tech support..
- Digital Security: Manage user permissions, password protocols (1Password), and ensure data backups are functional.
People ops: post jobs, screen/interview candidates, add/remove teammates from payroll, on/offboard them
3. Operational Efficiency
- Process Improvement: Evaluate our current workflows and suggest tools or automations to save the team time.
- Vendor Management: Liaison with accountants, lawyers, insurance brokers, landlords, and software providers.
