Executive Assistant (Operational Support & Scheduling Coordination) - 007-601

Job Description

​​Looking for Filipino (Philippines-based) candidates

Job Role: Executive Assistant (Operational Support & Scheduling Coordination)

Compensation range: AUD1,200 - AUD 1500 Per month

Engagement type: Independent Contractor

Work Schedule: This role is expected to align with the AU business hours (approx. 9 AM - 5 PM, Monday to Friday) for collaboration, but as a contractor, you’ll have flexibility in how you manage your time.

Who We Are: At Hunt St, we help Australian companies directly hire top 5% remote talent in the Philippines. You will be hired directly by the client, typically as an independent contractor. We are not an outsourcing agency. All of our roles are 100% remote, so you'll be able to work from home.

Who The Client Is:

Our client is an Australian-based healthcare provider delivering care services to individuals and families. They are focused on providing high-quality, client-centered support through structured coordination, strong administration systems, and proactive communication.

About the Role

This is a high-level administrative role supporting company leadership. You will act as the right hand to the executive team, managing schedules, communications, documentation, and operational follow-ups.

The ideal candidate is proactive, highly organized, discreet, and capable of anticipating needs before they arise. You should be comfortable handling confidential information and coordinating across multiple stakeholders.

Key Responsibilities:

Executive Support

• Manage executive calendars, appointments, and scheduling
• Coordinate internal and external meetings
• Prepare reports, presentations, and documentation
• Handle email management and professional correspondence
• Track action items and ensure timely follow-ups
• Assist with any relevant admin duties

Operations and Admin Support

• Maintain organized digital filing systems
• Assist in process documentation and workflow improvements
• Coordinate with internal staff to ensure tasks are completed
• Support compliance documentation and record management
• Support with monthly reporting and data analysis
• Provide general administrative support as needed

Scheduling Support

• Create and manage staff rosters aligned with client service requirements
• Coordinate shift allocations and ensure coverage at all times
• Manage last-minute schedule changes and communicate updates promptly
• Maintain accurate scheduling records and reports
• Liaise with care staff to ensure availability and compliance

Requirements

Required Skills and Qualifications:

• Proven experience as an Executive Assistant or senior administrative professional
• Strong calendar management and organizational skills
• Excellent written and verbal English communication
• High level of discretion and professionalism
• Strong ability to prioritize and manage multiple tasks
• Proficiency in Google Workspace, or Microsoft Office
• Proficient in Excel and Canva
• Experience in scheduling
• Experience supporting Australian executives is highly preferred

Work Arrangement & Expectations:

This is a remote role that will be set up as an independent contractor engagement.

To ensure alignment and transparency, successful candidates will be expected to:

• Disclose any existing ongoing roles or client work
• Reflect this engagement on their LinkedIn profile (clearly marked as “Independent Contractor”)