Payroll Manager -Costpoint & ADP Workforce Now

Job Description

Saalex Corporation is seeking a senior Payroll Manager -Costpoint & ADP Workforce Now to join our payroll team and support end-to-end payroll operations for approximately 1,000 employees. This role is critical to ensuring the accurate, timely, and compliant processing of payroll in alignment with federal, state, and local regulations, as well as Department of Defense (DoD) contract requirements.

Position Type: Full-Time

Salary: $100k-$120k annually (depending upon experience)

Work Location: Fully Remote.

Position Summary

The ideal candidate brings hands-on payroll processing experience, strong technical expertise across Deltek Costpoint (8.2) and ADP Workforce Now (WFN), and a solid understanding of government contracting payroll compliance, including DCAA, FAR, and Service Contract Act (SCA) requirements. This role plays a key part in maintaining payroll integrity, audit readiness, and employee trust.

Essential Functions:

• Manage and process biweekly and multi-cycle payroll for all employees, ensuring accuracy, timeliness, and compliance with company policies and applicable laws.
• Own the end-to-end payroll workflow between Deltek Costpoint and ADP Workforce Now (WFN), ensuring accurate transfer of payroll data across systems.
• Execute, validate, and reconcile payroll exports/imports between Costpoint and ADP, including hours worked, labor distributions, earnings, deductions, fringe, and taxes.
• Ensure payroll execution complies with DoD contract requirements, including Service Contract Act (SCA) wage determinations, Collective Bargaining Agreements (CBAs), and labor classifications.
• Perform pre- and post-payroll audits to confirm payroll results in ADP reconcile to Costpoint labor, project charges, indirect cost pools, and general ledger postings.
• Oversee payroll tax reporting and compliance at the federal, state, and local levels.
• Investigate and resolve payroll discrepancies and respond to employee inquiries professionally and promptly.
• Reconcile payroll-related accounts and prepare payroll journal entries to support monthly close and audit readiness.
• Partner with HR and Accounting to ensure accurate integration of payroll-related data, including new hires, terminations, benefits, and leave.
• Support internal, external, and DCAA audits by providing payroll reports, reconciliations, and supporting documentation.
• Maintain payroll system configurations and collaborate with IT or vendors on enhancements, testing, and issue resolution impacting payroll processing.
• Supervise and develop payroll staff, promoting a culture of accuracy, accountability, and continuous improvement.
• Stay current on changes to payroll laws, regulations, and government contract compliance standards.
• Other duties as assigned or required.

Requirements

Required:

• Bachelor’s degree in Accounting, Finance, Business Administration, or a related field.
• 5+ years of progressive payroll experience, including hands-on payroll processing responsibilities.
• In-depth knowledge of federal and state payroll laws and DoD contract labor requirements, including SCA, DCAA, and FAR.
• Experience processing payroll for a multi-state workforce.
• Hands-on experience with Deltek Costpoint (8.2) and payroll system integrations.
• Experience working with major payroll platforms such as ADP Workforce Now, Ceridian, or Paylocity.
• Strong proficiency in Microsoft Excel, including reconciliation and analysis.
• Strong analytical, organizational, and communication skills.
• Proven ability to manage confidential information with integrity and discretion.

Desired:

• CPP (Certified Payroll Professional) designation.
• Experience with union labor contracts, CBAs, and wage classification compliance.
• Prior experience reconciling payroll results across multiple systems in a government contracting environment.

Work Environment:

• Fast-paced, deadline-driven environment supporting mission-critical government contracts.
• Occasional extended hours during payroll cycles, audits, or year-end close periods.

Benefits

• Health Care Plan (Medical, Dental & Vision)
• Retirement Plan (401k, IRA)
• Life Insurance (Basic, Voluntary & AD&D)
• Paid Time Off (Vacation, Sick & Public Holidays)
• Short Term & Long Term Disability
• Training & Development
• Wellness Resources
• Stock Option Benefit