Project Manager

Job Description

We are seeking a detail-oriented and proactive Project Manager. The Project Manager will assist in its day to day activities and to ensure a collaborative environment with its stakeholders at a local and international level.

Roles and Responsibilities:

• Research and compile Grants and proposals using existing submissions and submit to MD for review and approval
• Managing social media and publish posts daily using libraries, newsletters and AI where feasible, after weekly approvals from line manager
• Prepare and maintain a social media plan in coordination with MD, Publish according to SM plan
• Oversee the project environment operations including administrative tasks such as:

1. Correspondance, memos, reports
2. Procurement
3. Inventory
4. Maintain a cash journal (bills, receipts)
5. Organize travel
6. Run errands as required

• Schedule meetings and appointments
• Organize the project team and offices
• Maintain the work environment conditions and ensure the necessary standards
• Update and maintain project and office policies as necessary
• Organize project and office operations and procedures
• Coordinate with IT department on all office equipment
• Coordinate with Accountant and ensure proper filing and annual financial statements
• Coordinate with C-suite for their documentation requirements
• Ensure that all items are invoiced and paid on time
• Manage contract and price negotiations with office vendors, service providers and related agreements
• Manage office G&A budget, ensure accurate and timely reporting
• Provide general support to visitors
• Assist in the onboarding process for new hires
• Address employees queries regarding office management issues (e.g. meetings, Hardware and travel arrangements)
• Plan in-house or off-site activities, like events and conferences

Requirements

• Demonstrated experience as a Project Manager or Administrative Officer.
• In-depth understanding of administrative responsibilities, systems, and procedures.
• Advanced proficiency in MS Office applications, particularly MS Excel, MS Word, and MS Outlook.
• Familiarity with email scheduling tools, such as Email Scheduler and Teams.
• Exceptional time management skills with the ability to manage multiple tasks and prioritize effectively.
• Meticulous attention to detail coupled with proficient problem-solving abilities.
• Superior written and verbal communication skills.
• Robust organizational and planning capabilities in a high-paced environment.
• A creative disposition with a propensity for suggesting enhancements.
• Possession of a graduate degree; additional qualifications will be considered advantageous.
  

Minimum Technical and Work Environment Requirements:

• Internet Connection:
• Primary internet connection with a minimum speed of 15 Mbps.
• Backup internet connection with at least 10 Mbps.
• Backup connection must be capable of supporting work during a power outage.

• Primary Device:
• Desktop or laptop equipped with at least:
• Intel Core i5 (8th generation or newer), Intel Core i3 (10th generation or newer), AMD Ryzen 5, or an equivalent processor.
• A minimum of 8 GB RAM.

• Backup Device:
• Must meet or exceed the performance of an Intel Core i3 processor.
• Must be functional during power interruptions.

• A functioning webcam.
• A noise-canceling USB headset.
• A quiet, dedicated home office space.
• Peripherals and Workspace: A smartphone for communication and verification purposes.

Benefits

• Join Our Dynamic Team: Experience our fun, inclusive, innovative culture that values your unique contributions and supports your professional growth.
• Embrace the Opportunities: Seize daily chances to learn, innovate, and excel. Make a real impact in your field.
• Limitless Career Growth: Unlock a world of possibilities and resources to propel your career forward.
• Fast-Paced Thrills: Thrive in a high-energy, engaging atmosphere. Embrace challenges and reap stimulating rewards.
• Flexibility, Your Way: Embrace the freedom to work from home or any location of your choice. Create your ideal work environment.
• Work-Life Balance at Its Best: Say goodbye to stressful commutes and hello to quality time with loved ones. Achieve a healthy work-life integration to perform at your best.