Project Manager (Notion + Google Docs Expert)

Job Description

We’re looking for a highly organized Project Manager with strong documentation and coordination skills to support fast-moving projects at the intersection of AI and enterprise operations. This role is perfect for someone who thrives in building order from complexity, is fluent in Notion and Google Docs, and can confidently communicate with high-level executives.

You’ll oversee project workflows, build documentation systems, and help facilitate alignment between leadership and technical teams. If you have project management experience in SaaS or enterprise environments and bring a strong executive presence, this role is for you.

🎁 Perks & Benefits

• 💵 Paid in USD (bi-monthly payouts: 15th & 30th)
• 🏖️ Up to 14 days of Paid Time Off annually (starting Day 1)
• 📅 Observance of Holidays (based on your location)
• 🏡 100% remote – work from anywhere
• 🤝 Work directly with senior executives and technical leaders on high-impact AI projects
• 🚀 Join a rapidly growing company shaping the future of voice AI and automation

🧩 What You’ll Be Doing

📆 Project Management & Coordination

• Manage timelines, deliverables, and task ownership across multiple projects.
• Ensure projects move forward with clarity, accountability, and speed.
• Track milestones, escalate risks, and flag dependencies early.

🗂️ Documentation & Systems

• Build, organize, and maintain systems in Notion and Google Docs.
• Standardize project documentation, meeting notes, and SOPs.
• Create clear, accessible records to align technical and non-technical stakeholders.

🤝 Executive Presence & Communication

• Partner directly with executives, providing updates and summaries with professionalism.
• Confidently facilitate meetings with senior stakeholders.
• Provide light coaching in communication, organization, and clarity when needed.

📊 Analysis & Reporting

• Support reporting needs with project summaries, progress dashboards, and performance snapshots.
• Help identify process improvements to improve speed and efficiency.

✅ Who You Are

• 3–5+ years of project management experience, ideally in SaaS, enterprise software, or consulting.
• Proficient with Notion, Google Docs, and collaborative project tools.
• Strong organizational and time management skills—you thrive on structure.
• Excellent communication skills with a confident, executive-ready presence.
• Comfortable working across teams and presenting to high-level stakeholders.

Bonus Points

• Background in sales enablement or executive coaching.
• Experience supporting enterprise clients or regulated industries.
• Familiarity with AI, SaaS, or voice technology.

📩 How to Apply

Please submit:

1. ✅ Your updated resume
2. ✅ A short Loom video (1–2 mins) introducing yourself and sharing how you’ve kept high-level projects organized and on track
3. ✅ A brief write-up of project management tools and documentation systems you’ve mastered

Only candidates who submit a Loom video will be moved to the next step of the hiring process.

🧠 If you’re a confident communicator and organized operator who thrives in executive-level projects—we’d love to hear from you.

📋 Application Process Overview

Our comprehensive selection process ensures we find the right fit for both you and our clients:

1. Initial Application - Submit your application and complete our prequalifying questions
2. Video Introduction - Record an video introduction to showcase your communication skills and work experience
3. Role-Specific Assessment - Complete a homework assignment tailored to the position (if applicable)
4. Recruitment Interview - Initial screening with our talent team
5. Executive Interview - Meet with senior leadership to discuss role alignment
6. Client Interview - Final interview with the client team you'd be supporting
7. Job Offer - Successful candidates receive a formal offer to join the team

Each stage is designed to evaluate your fit for the role while giving you insights into our company culture and expectations. We'll keep you informed throughout the process and provide feedback at each step.