Construction Project Manager VA (Operations and Project Coordination)

Job Description

ROLE TITLE

Construction Project Manager VA (Operations & Project Coordination)

ROLE SUMMARY

You serve as the operational link between on-site project activity and project visibility across a US-based general contracting business.

This is not a passive monitoring role. Your responsibility is to ensure that field execution, stakeholder communication, and project records remain aligned at all times inside JobTread.

On a daily basis, you will encounter:

• conflicting information from the field
• vendor delays and logistics challenges
• outdated schedules
• incomplete project records
• changing jobsite conditions

Your role is to identify and address these issues before they create schedule disruptions, communication gaps, or operational inefficiencies.

This position requires initiative. Waiting for direction before responding to project issues creates risk rather than reducing it.

Filtering Signal: This role is not suitable for individuals who depend on detailed task-by-task instructions or frequent approval before taking action.

CORE RESPONSIBILITIES (REAL-WORLD EXECUTION)

1. Project Coordination (TIMELINE & PROGRESS MANAGEMENT)

• Monitor active project schedules and compare planned milestones against actual field progress
• Assess schedule impacts when delays occur and communicate revised expectations promptly
• Obtain missing information from superintendents, vendors, and stakeholders without being prompted
• Address unclear project status updates before they develop into larger scheduling issues

2. JobTread Administration (PROJECT DATA ACCURACY)

• Maintain JobTread as the primary and most accurate project management system
• Update incomplete, outdated, or conflicting information as soon as discrepancies are identified
• Verify and reconcile differences between field activity and system records
• Ensure budgets, schedules, RFIs, change orders, and project documentation reflect current jobsite conditions

3. Field Communication & Coordination (INFORMATION ALIGNMENT)

• Act as the communication bridge between Project Managers, superintendents, subcontractors, and field teams
• Clarify inconsistent reports by communicating directly with involved parties
• Close information gaps when updates are delayed, incomplete, or unclear
• Escalate issues only when coordination efforts cannot resolve them operationally

4. Vendor Coordination & Logistics (FOLLOW-THROUGH OWNERSHIP)

• Proactively communicate with vendors regarding deliveries, lead times, and constraints
• Follow up consistently on pending deliveries and schedule commitments
• Coordinate material arrivals with actual site readiness
• Reduce disruptions caused by delivery timing conflicts or logistical delays

5. Permit & Compliance Administration (STATUS TRACKING)

• Monitor permits and approvals from submission through final issuance
• Follow up with agencies and stakeholders to obtain status updates
• Maintain organized compliance records and supporting documentation
• Identify and communicate risks when approval delays may impact project schedules

6. Reporting & Documentation (PROJECT VISIBILITY)

• Prepare project progress reports using current field information
• Resolve documentation gaps to maintain reporting accuracy
• Maintain organized records including safety documentation, equipment logs, and project files

7. Schedule Management (EXECUTION ALIGNMENT)

• Update master schedules as project conditions evolve
• Identify variances between planned activities and actual site progress
• Prevent scheduling conflicts from creating downstream operational impacts

REQUIREMENTS (NON-NEGOTIABLE)

• Previous experience in Construction Project Management, Project Coordination, or Construction Operations
• Strong understanding of construction sequencing and project lifecycle execution
• Ability to review and interpret architectural, structural, and MEP plans
• Demonstrated ability to resolve coordination issues independently
• Comfortable working with minimal supervision
• Able to make timely operational decisions without excessive approval dependency
• Strong verbal and written communication skills in fast-moving environments
• Candidates who require highly structured daily task lists are unlikely to succeed in this role

TOOLS

• JobTread
• Bluebeam (or comparable construction document management software)
• Google Workspace / Microsoft Office Suite

WHAT WE VALUE MOST

• You proactively obtain missing information rather than waiting for updates
• You maintain accurate project records instead of escalating every discrepancy
• You keep JobTread aligned with actual project conditions
• You help resolve communication conflicts between stakeholders
• You remain effective despite changing schedules and shifting priorities
• You protect project timelines through proactive coordination
• You reduce uncertainty by creating clarity and accountability

WHAT THIS ROLE IS NOT

• Not an administrative VA position focused solely on task completion
• Not a passive coordinator waiting for instructions before responding
• Not an architectural or engineering design role
• Not a field supervision position managing labor crews on-site
• Not a reporting-only function that observes issues without action
• Not a role where escalation replaces ownership and problem-solving

POSITION DETAILS

• Remote (Philippines-based)
• Independent contractor engagement
• Availability during US business hours required for coordination overlap
• Fast-moving construction environment with evolving priorities
• Asynchronous work is acceptable, but responsiveness during active coordination periods is essential

APPLICATION INSTRUCTIONS

To apply, please answer the scenario below:

Scenario:

A key vendor misses an important delivery deadline. The site superintendent provides conflicting project updates, while JobTread continues to indicate that the project remains on schedule.

Task:

Describe your actions during the first 60 minutes after becoming aware of the issue. Outline your process step by step.

We are evaluating:

• Speed of decision-making
• Coordination and problem-solving approach
• Ability to maintain execution control under uncertainty

Clear thinking and practical judgment are more important than writing style.

Benefits

• Paid Time Off
• HMO
• Fully Remote Work