Executive Assistant & Administrative Support Specialist CG (008-00288)

Job Description

​​Looking for Philippines-based candidates

Job Role: Admin/Accounts/EA

Compensation range: $1,200 AUD - $1,500 AUD / Monthly

Engagement type: Independent Contractor Agreement

Work Schedule: This role is expected to align with the AU business hours (approx. 9 AM - 5 PM, Monday to Friday) for collaboration, but as a contractor, you’ll have flexibility in how you manage your time.

Who We Are: At Hunt St, we help Australian companies hire top remote talent in the Philippines. For this role, you will be engaged directly by the client as an independent contractor. We are not an outsourcing agency. All of our roles are 100% remote so you'll be able to work from home.

Who The Client Is: A leading national supplier of premium tile and stone, trusted by architects, designers, and builders across Australia. We pride ourselves on sourcing and supplying the finest natural stone and porcelain from around the world, delivering quality, consistency, and style for projects of every scale.

Beyond supply, they also specialises in custom stone furniture manufacturing, creating bespoke pieces that combine craftsmanship with innovation. From unique stone tables to statement joinery, our work reflects both luxury and functionality.

Role Overview: We are seeking an Admin / Accounts / EA to support our team with a mix of administrative, accounts, and executive assistance tasks. This role involves data entry, invoicing, stock management, and providing day-to-day support to management and the wider team. The ideal candidate will have relevant experience, strong organizational skills, and the ability to work effectively in a collaborative environment.

Key Responsibilities: 

• Perform accurate data entry and maintain up-to-date records.
• Prepare, issue, and manage invoices in a timely manner.
• Handle receiving and sending stock, ensuring correct documentation and smooth flow of goods.
• Provide high-level administrative and executive assistant support to the business owner and internal team.
• Take ownership of administrative, accounts, and operational processes with minimal supervision.
• Manage emails, phone calls, and correspondence, ensuring timely responses and proactive follow-ups.
• Schedule and coordinate meetings, appointments, and travel arrangements.
• Maintain and organize files, records, systems, and office documentation.
• Support in preparing reports, presentations, and business documents as required.
• Track and follow up on payments, expenses, and reimbursements.
• Liaise confidently with external partners, suppliers, and service providers.
• Assist in implementing and improving internal standards, procedures, and workflows to support business efficiency.
• Collaborate with colleagues to ensure tasks and projects are completed efficiently and on time.
• Ensure confidentiality, professionalism, and accuracy in handling sensitive company information.

Required Skills and Qualifications:

• Previous experience in Administration, Accounts, Executive Assistant, or Operations support roles.
• Strong leadership mindset with the ability to take initiative, manage priorities, and work independently.
• Proven experience supporting executives and managing day-to-day business operations.
• Highly proactive communicator who provides regular updates and follows through on tasks without needing close supervision.
• Strong experience using Microsoft Office programs and CRM software.
• Highly organized with strong attention to detail and the ability to multitask effectively.
• Comfortable working across multiple business functions and supporting projects when needed.
• Ability to establish structure, improve processes, and implement administrative standards and procedures.
• Strong written and verbal English communication skills.
• Professional, reliable, and capable of thriving in a fast-paced environment.

Work Arrangement & Expectations:

This is a remote role that will be set up as an independent contractor engagement.

To ensure alignment and transparency, successful candidates will be expected to:

• Disclose any existing ongoing roles or client work
• Reflect this engagement on their LinkedIn profile (clearly marked as “Independent Contractor”)