Payment Operations Manager

Job Description

Location: US - Remote

The Role

Ottimate is seeking a customer-focused and hands-on Payment Operations Manager to lead our payment operations team and deliver an exceptional client experience. In this role, you will manage a team responsible for supporting clients across Virtual Card, ACH, and Check payment workflows, ensuring payment inquiries are handled quickly, accurately, and professionally.

This role is ideal for a leader who enjoys coaching teams, solving operational challenges, and creating positive client experiences. You will balance day-to-day team leadership with process improvement, escalation management, and cross-functional collaboration to support Ottimate’s continued growth.

Responsibilities

Client Experience & Team Leadership

• Lead, coach, and develop a team of Payment Operations Analysts, fostering a customer-first and accountable team culture.
• Support team performance through regular coaching, feedback, quality reviews, and development planning.
• Drive strong client service outcomes by monitoring key support metrics such as CSAT, response times, and case resolution.
• Ensure clients receive timely, professional, and accurate communication throughout the resolution process.
• Partner with Customer Success and Account Management teams to resolve client concerns and improve the overall payment experience.

Payment Operations & Escalation Management

• Oversee daily payment support activities across Virtual Card, ACH, and Check payment workflows.
• Act as an escalation point for complex client issues, payment exceptions, and time-sensitive requests.
• Support the team in troubleshooting payment-related inquiries and ensuring issues are resolved efficiently.
• Identify recurring client or operational issues and implement practical solutions to improve service quality

Process Improvement & Collaboration

• Help improve internal workflows, team processes, and support documentation to increase efficiency and consistency.
• Maintain standard operating procedures, training materials, and team communication templates.
• Share client feedback and operational insights with internal teams including Product, Engineering, Vendor Operations, and Customer Success.
• Support operational readiness for new processes, tools, and payment enhancements as the business grows.

Requirements

• 4+ years of experience in payment operations, customer operations, fintech operations, banking operations, or a related field.
• 1+ years of people leadership experience, team lead experience, or demonstrated success mentoring and coaching others.
• Experience supporting clients in a fast-paced SaaS, fintech, or payments environment.
• Working knowledge of B2B payment methods including ACH, Virtual Card, and Check payment workflows.
• Strong experience handling client escalations and resolving sensitive customer issues with professionalism.
• Experience using operational and service metrics such as CSAT, response times, case volume, or resolution metrics to improve team performance.
• Experience leveraging AI tools or automation to improve payment operations efficiency and client experience.
• Familiarity with AI-assisted workflows for payment reviews, exception handling, or support operations.
• Experience identifying opportunities to streamline processes through automation and operational improvements.
• Excellent written and verbal communication skills.
• Strong organizational skills with the ability to manage multiple priorities in a fast-moving environment.

Preferred Qualifications

• Experience in accounts payable automation, B2B payments, or fintech.
• Familiarity with payment platforms similar payment technologies.
• Experience leading teams in a remote or distributed work environment.

Benefits

We care deeply about making Ottimate an incredible place to work and invest a significant amount of time and energy into creating and maintaining a company culture that provides our team with a generous level of support whilst inspiring them to do their best work. 

The specific benefits/perks we offer are continually evolving, but currently include:

• Compensation: $105,000 - $110,000 + 10% Annual Bonus + Stock Options
• Competitive salary based on skills & experience.
• Medical, Dental, Vision and other Company-Subsidized Benefits for you and your family.
• Employer sponsored 401(k) with company match.
• Paid Time Off (and the encouragement to use it).
• Annual company retreats.
• Promote from within philosophy.

Beyond the tangible benefits though:

• You will be part of a growing team, at a pinnacle moment of scale for the business, and experience the excitement of working in a startup where each action makes a huge difference.
• You will have the agency to solve difficult problems creatively, the freedom to explore work that inspires you, and infrastructure to ensure you're constantly challenged and developing.
• You will work with sharp, passionate teammates solving some of the most unique challenges and positioning our product as a premier finance automation solution. 
• Our commitment to empowering a diverse and inclusive workforce, celebrating differences, and creating a safe space for our employees to bring their whole selves to work is second to note.
• We are transforming entire industries using innovative technology including Artificial Intelligence, Payment Tech, and Neural Networks.
• Our leaders lead with a people-first approach; inspiring excellence, nurturing ideas, and finding creative ways to eliminate obstacles for cultivating growth.
• We truly love what we do and who we do it with - and we think you will too!

Ottimate is an equal opportunity employer that is committed to diversity and inclusion. We do not discriminate based on race, color, national origin, religion, gender, gender expression, sexual orientation, age, veteran status, disability status, or marital status. If you are excited about the role but do not meet 100% of the qualifications listed above, we encourage you to apply. Nothing in this job posting should be construed as an offer or guarantee of employment.