Operations Assistant

Job Description

Why Assistantly:

Join the vibrant unicorn community at Assistantly, where we connect talented professionals like you with rewarding opportunities that align with your unique skills and aspirations. Partner with us to unlock your potential for meaningful career advancement and personal development. Enjoy the flexibility of remote work, competitive compensation, and a supportive environment designed for your success.

Unicorn Role Overview:

Are you the kind of person who thrives on bringing order to chaos? As an Operations Assistant, you’ll play a pivotal role in ensuring that our client’s day-to-day operations run smoothly and efficiently. This role is perfect for someone who loves organizing, optimizing processes, and supporting a team to achieve extraordinary results. You’ll work closely with executive teams, managing a variety of operational tasks that keep the business running like a well-oiled machine.

What You’ll Do:

(Please note that responsibilities may vary from client to client).

• Administrative Management: Oversee daily administrative tasks, ensuring smooth and efficient operations.
• Process Optimization: Identify and implement process improvements to enhance productivity and streamline operations.
• Meeting Coordination: Schedule and coordinate team meetings, track action items, and follow up on progress.
• Client & Vendor Relations: Develop and maintain strong relationships with clients and vendors, addressing any issues that arise.
• Employee Training: Assist in onboarding and training new employees on operational processes and company policies.
• SOP Development: Create and maintain standard operating procedures (SOPs) to ensure consistency and efficiency across the organization.
• Data Analysis: Utilize data and metrics to measure operational performance, identify areas for improvement, and implement corrective actions.
• Project Support: Assist with the planning and execution of projects, ensuring deadlines and objectives are met.
• Resource Coordination: Manage resources and supplies, ensuring that the team has everything needed to operate effectively.
• Technology Implementation: Collaborate with cross-functional teams to implement new systems and technologies that improve operational efficiency.
• Problem Solving: Proactively identify areas for cost reduction and operational enhancement, providing innovative solutions to challenges.

Requirements

Only resumes in English will be considered.

• 2+ years in operations management or a similar role, preferably in a virtual setting.
• Strong ability to multitask, prioritize, and meet deadlines in a fast-paced environment.
• Excellent verbal and written communication skills, with strong attention to detail.
• Proficient in project management software, Microsoft Office, or Google Suite.
• Demonstrated ability to streamline processes, improve operational efficiency, and lead teams to success.
• Strong relationship-building skills, with the ability to work effectively with clients, staff, and partners.
• Sound judgment and decision-making abilities, with a knack for identifying opportunities and providing innovative solutions.
• Ability to work independently and collaboratively in a remote setting.

Benefits

• Above market starting pay scale.
• Permanent work-from-home opportunities.
• Part-time and full-time positions available.
• Health & Wellness Allowance.
• Paid Time Off (PTO) yearly.
• Monthly bonus drawings, loyalty & performance bonuses, profit sharing.