Executive Operations Manager

Job Description

 Position Overview: 

This role is a unique blend of high-level executive assistance, project management, and operational coordination. You will act as the CEO’s right hand, managing business priorities, personal tasks, and operational needs. A critical part of this role involves taking ownership of the CEO’s never-ending 'to-do' list and follow-up tasks—both business and personal—to free up his time and enable him to focus on strategic initiatives and growing the business. 

Key Responsibilities: 

Executive Support: 

• Manage the CEO’s calendar, including scheduling business and personal meetings, appointments, and travel arrangements. 

• Screen and respond to emails, phone calls, and correspondence on behalf of the CEO. 

• Prepare and organize materials for meetings, presentations, and reports. 

• Proactively take follow-up tasks and action items off the CEO’s plate, ensuring they are completed efficiently and accurately. 

• Maintain a high-level view of priorities to help the CEO stay focused on strategic objectives. 

Operational Coordination: 

• Assist with tracking real estate transactions, property performance, and deal updates. 

• Coordinate timelines and deliverables for key projects. 

• Maintain project management systems and ensure deadlines are met. 

• Oversee special projects and ad hoc initiatives, ensuring seamless execution. 

• Serve as a point of contact for vendors, accountants, service providers, and partners. 

• Make phone calls to vendors, customers, and other stakeholders to address inquiries, coordinate schedules, or resolve issues as required. 

• Coordinate scheduling and logistics for property tours, meetings, and events. 

Personal Assistance: 

• Assist with personal errands, appointments, and household-related tasks as requested. 

• Manage personal travel, events, and occasional family-related logistics. 

• Maintain strict confidentiality regarding personal and business matters. 

Financial and Administrative Support: 

• Assist in preparing expense reports, tracking budgets, and managing payments. 

• Collaborate with accounting teams on invoices and financial documentation. 

Qualifications: 

Experience: 3-5 years of experience as an Executive Assistant, Operations Manager, or in a similar role, preferably in real estate, private equity, or a related industry. 

Education: Bachelor’s degree required, preferably in Business Administration, Real Estate, Engineering, Law, or a related field. Advanced degrees (e.g., MBA, JD, or Master’s) are a strong bonus. 

Skills: 

• Exceptional organizational and time-management skills. 

• Strong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and familiarity with project management tools (e.g., Asana, Trello). 

• Proven ability to implement effective organizational systems and tactics from day one. 

• Experience using advanced administrative tools and software to streamline workflows. 

• Ability to work independently and adapt to a fast-paced environment. 

• Strong attention to detail and problem-solving skills. 

The Ideal Candidate: 

• Self-motivated, driven, and resourceful. 

• Possesses an 'I will figure it out' mentality with a proactive approach to problem-solving. 

• Thrives in a dynamic, entrepreneurial environment and takes ownership of responsibilities. 

• Demonstrates exceptional discretion and professionalism in handling sensitive matters. 

• Comfortable making phone calls and engaging with vendors, customers, and other stakeholders. 

• Enjoys managing and completing the CEO’s 'to-do' list and follow-up tasks, ensuring nothing falls through the cracks. 

• Brings proven organizational skills, tools, and techniques to the table, enabling them to hit the ground running. 

Why Join Us? 

Work directly with a hands-on Owner/CEO in a dynamic and entrepreneurial environment. 

Be part of a growing Commercial Real Estate Investment company making impactful investments in Arizona’s market 

Competitive salary and bonus potential 

Up to $8/hr

100% Remote Work

Night Shift