Project Manager (Workshop Delivery & Coordination)

Job Description

D-ploy is an IT and Engineering Solutions company with operations throughout the EMEA region including Switzerland, Germany, Czech Republic, Austria, UK, as well as the USA.

We pride ourselves on delivering innovative and superior services and solutions to numerous industry-leading clients. By building relationships and trusted partnerships within the IT community, we optimize our customer’s IT productivity and contribute to the organization’s success and value.

We are interested in talking to engaging, flexible, and solution-oriented individuals who are looking to become a part of a dynamically growing and international organization. We are focused on creating value where IT counts, join us!

Our ambition is to catalyse innovation capability by supporting priority teams to develop truly customer-centred products and services. We are developing an end-to-end approach that provides design, design thinking, agile and lean approaches to product development.

We are looking for two Project Managers to support the coordination and execution of workshop-related activities across global teams. These roles are critical in ensuring smooth planning, delivery, and follow-up of workshops, with a strong focus on organization, stakeholder communication, and process tracking.

This is a distributed setup:

• 1 role based in Europe (ideally Prague, Czech Republic)
• 1 role based in the United States

You will work closely with internal teams and stakeholders to ensure that workshops are effectively prepared, executed, and evaluated.

Tasks and Responsibilities

• Coordinate end-to-end workshop activities, from preparation to post-session follow-up
• Manage participant tracking, including invitations, confirmations, and attendance monitoring
• Ensure timely distribution of pre-workshop materials and feedback requests
• Collect, track, and consolidate feedback before and after workshop sessions
• Act as a central point of contact for workshop-related communication
• Monitor timelines, deadlines, and deliverables to ensure smooth execution
• Identify and resolve logistical or coordination issues proactively
• Maintain clear documentation and reporting on workshop outcomes and participation
• Collaborate with cross-functional teams across different time zones

Requirements

• Proven experience in project coordination or project management
• Strong organizational skills with attention to detail
• Ability to manage multiple tasks and stakeholders simultaneously
• Excellent communication skills (written and verbal)
• Comfortable working in an international and distributed environment
• Proactive mindset with strong problem-solving abilities
• Familiarity with tracking tools, spreadsheets, or project management platforms
• Experience coordinating training sessions, workshops, or events
• Exposure to corporate or consulting environments
• Experience working across US and European teams
• Basic understanding of feedback analysis and reporting

• Fluent English (written and spoken); additional languages are a plus
• Ability to work independently in a remote, fast-paced, and cross-functional environment
• Candidates must declare criminal record extract not older than three months

Benefits

• Broad range of activities, tasks, and projects
• Further development and professional advancement
• Friendly and international working environment
• Company-sponsored events
• Competitive salary and various benefit.

Is IT in your DNA?

If you believe you are a good match for this role, or any other opportunities for which D-ploy is currently staffing, then we are very keen to speak with you. You can apply though a variety of channels, including our website www.d-ploy.ch or by reaching our directly to our recruitment team [email protected].