Permanent WFH Internal Bookkeeper / Operations Assistant - Wize Mentoring

Job Description

About WizeMentoring:

At WizeMentoring, we help accounting and bookkeeping firms around the world transform into high-performing, profitable businesses. Through proven systems and expert guidance, our clients achieve better efficiency, stronger leadership, and long-term sustainable growth.

When you join WizeMentoring, you're not just getting a job. You're joining a fast-moving, impact-driven remote team that values ownership, excellence, and growth.

Visit our website to learn more: https://www.wizementoring.com/

Meet our CEO Jamie Johns: https://youtu.be/P8eiV-VIq9Y

This Is Not Just a Bookkeeping Role:

Were looking for a sharp, proactive, highly organised Operations Assistant / Internal Bookkeeper to become the operational backbone of our company.

You'll work directly with our CEO Jamie Johns and CMO Brenton Ward, helping manage their day-to-day schedules, ensuring priorities stay on track, and keeping the business running smoothly behind the scenes.

If you love being the person who brings order to chaos, thrives on responsibility, and enjoys both numbers and operations, this role was built for you.

Why You'll Love Working With Us:

• Competitive remuneration package starting from PHP 120,000 per month
• 100% remote – work from the comfort of your home
• 20 days paid leave + Australian public holidays (with flexibility)
• New equipment provided
• Supportive, forward-thinking leadership team
• Fun virtual events and end-of-year celebrations
• Real career growth potential as the business scales

What You'll Actually Be Doing:

20% – Internal Bookkeeping

• Manage day-to-day bookkeeping in Xero
• Payroll processing and BAS support
• Maintain accurate financial records
• Assist with budgeting and cash flow tracking
• Support monthly reporting

80% – Operations & Executive Support

Executive Support

• Manage complex calendars for the CEO & CMO
• Coordinate meetings, follow-ups, and communications
• Keep priorities organised and deadlines on track
• Act as a gatekeeper and right-hand support

Operations Management

• Improve internal systems and workflows
• Ensure tools, tech, and processes run efficiently
• Support team onboarding and coordination
• Track key business metrics and report insights
• Be the go-to person who keeps everything moving

This is a high-trust, high-impact position where you'll see how the entire business operates.

Who This Role Is Perfect For:

You might be:

• An experienced bookkeeper ready to step into a broader operations role
• An operations assistant who also has strong bookkeeping experience
• A highly organised EA/VA with a financial background
• Someone who thrives in fast-paced environments and loves responsibility

You are:

• Extremely organised and detail-oriented
• Proactive (you fix problems before they're noticed)
• Tech-savvy (Xero, Microsoft Office, SaaS tools don't intimidate you)
• Confident managing multiple priorities
• Calm under pressure
• Solutions-focused, not excuse-focused
• Have excellent communication skills – both written and verbal

Bonus points if you've worked with Australian businesses.

Who This Role Is NOT For:

• Someone who prefers repetitive, task-only work
• Someone who waits to be told what to do
• Someone uncomfortable working closely with senior leadership

This role requires initiative, ownership, and confidence.

The Opportunity:

You'll become a key operator inside a growing global business, working directly with decision-makers and influencing how the company runs day-to-day.

If you're looking for a role where you can:

• Use both your financial and operational skills
• Work closely with leadership
• Make a genuine impact
• Grow as the company grows

We'd love to hear from you. Apply Today!