Senior Executive - Billing Analyst

Job Description

ProArch is seeking an experienced Senior Executive - Billing Analyst to manage end to end billing for global customers across multiple regions (US and APAC) and will be a Remote opportunity. The role involves accurate invoice preparation, contract validation, milestone tracking, currency handling, and coordination with Project Managers and cross functional teams. The candidate must ensure timely, compliant, and error free billing across different countries and time zones.

About ProArch:   

At ProArch, we partner with businesses around the world to turn big ideas into better outcomes through IT services that span cybersecurity, cloud, data, AI, and app development. We’re 400+ team members strong across 3 countries (we call ourselves ProArchians)—and here’s what connects us all:

• A love for solving real business problems
• A belief in doing what’s right

What’s it like to work here?

• You’ll keep growing. You’ll work alongside domain experts who love to share what they know.
• You’ll be supported, heard, and trusted to make an impact.
• You’ll take on projects that touch industries, communities, and lives.
• You’ll have the time to focus on what matters most in your life outside of work.

At ProArch, you’ll be part of teams that design and deliver technology solutions solving real business challenges for our clients. With services spanning AI, Data, Application Development, Cybersecurity, Cloud & Infrastructure, and Industry Solutions, your work may involve building intelligent applications, securing business-critical systems, or supporting cloud migrations and infrastructure modernization.

Every role here contributes to shaping outcomes for global clients and driving meaningful impact. You’ll collaborate with experts across data, AI, engineering, cloud, cybersecurity, and infrastructure—solving complex problems with creativity, precision, and purpose. You’ll join a culture rooted in technology, curiosity, and continuous learning. A place where we move fast, trust you to make an impact, encourage innovation, and support your growth.

Responsibilities:

• Prepare and process invoices based on SOWs, Fixed Cost (FC), Time & Material (T&M), and Milestone-based billing.
• Handle multi-country and multi-currency billing.
• Ensure invoices meet country-specific requirements (tax, PO, format, legal terms).
• Maintain up to date SOWs, POs, Change Requests, and contract amendments.
• Validate contract terms and ensure billing compliance for different regions.
• Support global audits with complete and accurate documentation.
• Prepare unbilled revenue reports and monthly billing reconciliations.
• Coordinate with teams globally for collections, dispute resolution, and follow-ups.
• Maintain accurate records for revenue recognition and compliance needs.
• Work closely with Project Managers across time zones for milestone and billing approvals.
• Collaborate with Finance, Delivery, Sales, and Legal teams globally.
• Communicate professionally with international clients for clarifications and documentation.
• Ensure compliance with GST/TDS (India), US Tax - region specific regulations.
• Adhere to internal controls, billing policies, and SOX requirements.
• Suggest and implement improvements in the global billing process.

Requirements

• Bachelor’s degree in commerce, Finance, or Accounting.
• 4–5 years of hands-on experience in billing, preferably with global exposure.
• Strong understanding of project-based billing: FC, T&M, Retainers, Milestones.
• Experience in multi-currency billing and global tax considerations.
• Proficiency in Excel (VLOOKUP, Pivots, reporting).
• Experience with ERP systems (Add on experience on Autotask, NetSuite and QuickBooks is good).
• Excellent communication skills to interact with clients and teams across countries.
• Strong attention to detail, accuracy, and documentation.

Life @ Proarch:

• At ProArch, we believe our people are the key to our success. That’s why we foster an environment where every employee—known proudly as a ProArchian—can grow, thrive, and make a meaningful impact.
• We empower employees to develop at their own pace through Career Pathways, a clear and supportive guide to professional progression.
• Our culture is one of positivity, inclusivity, and respect. Titles don’t define how we treat each other—every ProArchian is valued equally, and collaboration across roles and teams is the norm.
• We understand that great work starts with balance. That’s why we prioritize work-life harmony, offering flexible work schedules and encouraging time for what matters most.
• Beyond the workplace, ProArchians actively give back—organizing volunteer efforts and charitable initiatives that empower the communities we call home.
• And because we know that extraordinary efforts deserve recognition, we celebrate those who go above and beyond with appreciation programs.
• At ProArch, we’re not just using technology to transform businesses—we’re using it to create a better experience for our people, our clients, and our communities.