Executive Assistant (Operations) for a USA Client - Remote

Job Description

Paired is a global staffing and recruiting agency that specializes in pairing remote work with top-tier talent. We admire the importance of innovative social media strategies and are committed to connecting talented individuals with great companies that need their unique skills. Our mission is to provide great jobs to talented people, no matter where they are located.

We’re looking for a highly adaptable, organized, and proactive Executive Assistant professional across all LATAM to support the client's growing business. We need someone who can handle a wide variety of responsibilities, anticipate needs, and help keep operations running smoothly.

The work will vary day to day, so this role is ideal for someone who enjoys problem-solving, managing details, and supporting multiple areas of the business. This is a long-term, steady position with room to grow as the company grows.

Key Responsibilities

Travel & Logistics

• Research and secure housing options for blitz trips, book flights using cash and/or points and plan travel logistics and find cost-effective deals

Bookkeeping & Financial Support

• Manage the majority of bookkeeping tasks using QuickBooks Online, perform weekly manual payroll reviews to ensure accuracy and maintain organized financial records and flag discrepancies

Operations & Team Support

• Assist with onboarding new sales reps
• Conduct research and report findings as requested
• Communicate with partner companies and internal reps to keep alignment
• Maintain a daily blitz performance tracking spreadsheet (sales by rep)
• Manage and update a master contact list as a central point of reference

Communication & Meetings

• Join Zoom calls when needed
• Take detailed notes and summarize key takeaways
• Occasionally attend calls on behalf of the team and report back
• Participate in group chats to help keep communication organized

Requirements

• Experience in an Executive Assistant, Operations Assistant, or similar support role
• Strong working knowledge of QuickBooks Online
• High attention to detail, especially with financial and payroll-related tasks
• Excellent organizational and time-management skills
• Strong written and verbal communication skills
• Proactive, reliable, and able to handle shifting priorities
• Comfortable working independently and taking ownership of tasks
• Flexibility to handle occasional after-hours requests and weekend tasks

Benefits

• USD Salary.

• Ability to work remotely.