Facilities Operations Assistant

Job Description

Our client is seeking a highly organized and proactive Facilities Operations Assistant to support the Facilities Manager. This entry-level role is ideal for an individual with strong communication skills, a knack for problem-solving, and the ability to manage multiple tasks efficiently. The ideal candidate will possess a basic understanding of facilities operations, be comfortable working with Microsoft Excel and Teams, and demonstrate a commitment to maintaining budget-conscious solutions.

Key Responsibilities:

• Provide administrative support to the Facilities Manager, including scheduling, documentation, and follow-ups.
• Communicate clearly and professionally with internal teams, vendors, and service providers—both verbally and in writing.
• Assist in coordinating facility maintenance, repairs, and vendor services.
• Track and manage purchase orders, invoices, and budget-related documentation.
• Maintain organized records of contracts, service agreements, and compliance documents.
• Support negotiation efforts with vendors to ensure cost-effective solutions.
• Organize and update spreadsheets and reports using Microsoft Excel.
• Collaborate and communicate effectively with internal and external partners. 
• Help identify and implement process improvements to streamline operations.
• Prioritize tasks and manage time effectively in a fast-paced environment.

Requirements

• High school diploma or equivalent required; associate degree or coursework in business administration or facilities management is a plus.
• Strong written and verbal communication skills.
• Basic knowledge of facilities operations or interest in learning.
• Proficiency in Microsoft Excel and Microsoft Teams.
• Excellent organizational and time management skills.
• Ability to multitask and adapt to changing priorities.
• Problem-solving mindset with attention to detail.
• Professional demeanor and a collaborative attitude.

Preferred Skills:

• Experience working in an office or facilities support role.
• Familiarity with vendor coordination or purchasing processes.
• Understanding of budget tracking or cost control practices.

Benefits

• Client Relationship : You will be directly working with the client. This means that you will communicate with the client, provide services, and address any client-related matters independently.
• Payments : All payments for your services will be handled by the client. Elevate and Delegate is not involved in processing your payroll. Your salary will directly go to you. 
• Vacation Leaves and Holidays : While we may have recommendations or guidelines regarding vacation leaves and holidays, the decision is entirely at the discretion of the client. You are expected to align your schedule with the client’s business needs and any specific policies or preferences they may have in this regard.

Employment Type: Full-Time On Site 

Schedule: M-F from 8:00am-5:00pm or 9:00am-6:00pm EST

Salary Range: $850–$1,000 USD per month

Application Process:

• As part of your application, you’ll be asked to record your responses to the initial interview questions through a Loom video (questions & instructions are in the application page).
• Our team will carefully review your submission, and if shortlisted, we’ll share your responses with the client for their review and next steps.
• Please treat this recording as you would a real interview:
• Come prepared and make sure you’re clearly visible on camera.
• Record your answers in a quiet, well-lit, and clutter-free space with a stable internet connection.
• We’re excited to get to know you better! Show us your personality and strengths. We encourage you to answer authentically and in your own words, without reading from a script or using AI tools.