Project Manager (Operations & Executive Support)

Job Description

We’re looking for a Project Manager (Operations & Executive Support) to help bring structure, clarity, and execution across multiple projects and ventures.

You’ll work directly with the founder to coordinate initiatives, manage vendors, support communications, and ensure operations move forward efficiently. This role requires someone organized, resourceful, and comfortable switching between tasks — from high-level coordination to hands-on support.

If you enjoy being the person who keeps things moving, can adapt quickly, and thrive in dynamic, fast-paced environments, this role is for you.

Why You’ll Want to Join

• You will be paid in USD (bi-monthly: every 15th and 30th)
• Up to 14 days of Paid Time Off annually (starting Day 1)
• Observance of Holidays (based on your location)
• 100% remote setup so you can work wherever you feel most productive
• Collaborate closely with a founder-led creative and strategic team
• Work across multiple projects and companies, gaining broad exposure to creative operations, business growth, and systems design

What You’ll Work On

Project & Operations Management

• Coordinate day-to-day operations and track progress across multiple projects
• Manage timelines, deliverables, and dependencies to keep everything on schedule
• Oversee vendor communication, contracts, and invoices
• Support documentation, project tracking, and process improvement using Notion or similar tools

Executive & Communication Support

• Serve as a right hand to the founder, handling follow-ups, scheduling, and task prioritization
• Manage cross-functional communication between internal teams, partners, and vendors
• Draft updates, recap notes, and task summaries to keep everyone aligned
• Follow through on open items and ensure deadlines are met

Data, Systems, and Reporting

• Maintain internal dashboards and data trackers for ongoing initiatives
• Generate weekly and monthly performance summaries for leadership review
• Contribute to optimizing workflows and internal systems to improve efficiency
• Help refine and organize company documentation across tools and workspaces

What You Bring

• 4+ years of experience in project management, operations, or executive support
• Strong organizational and communication skills — both written and verbal
• Proficiency with Notion, Google Workspace, Slack, and project management tools
• Ability to manage multiple priorities and work across different business functions
• Reliable, detail-oriented, and capable of anticipating needs before they arise
• Comfortable working in a founder-led, fast-moving startup environment

Nice to Have

• Experience managing vendors, invoices, or client communications
• Familiarity with creative, marketing, or media production environments
• Background in data tracking, reporting, or dashboard creation
• Interest in strategy, systems design, or business operations growth

How to Apply

Please include:

1. Your updated resume
2. A short 1–2 minute Loom video introducing yourself and describing a complex project or system you helped organize

Only candidates who submit both a resume and Loom video will be considered.

If you’re proactive, adaptable, and thrive in structured chaos, this is a chance to work directly with a founder across multiple ventures — helping ideas move from concept to execution while building scalable systems along the way.

Application Process Overview

Our comprehensive selection process ensures we find the right fit for both you and our clients:

1. Initial Application - Submit your application and complete our prequalifying questions
2. Video Introduction - Record an video introduction to showcase your communication skills and work experience
3. Role-Specific Assessment - Complete a homework assignment tailored to the position (if applicable)
4. Recruitment Interview - Initial screening with our talent team
5. Executive Interview - Meet with senior leadership to discuss role alignment
6. Client Interview - Final interview with the client team you'd be supporting
7. Background & Reference Check - Professional reference verification
8. Job Offer - Successful candidates receive a formal offer to join the team

Each stage is designed to evaluate your fit for the role while giving you insights into our company culture and expectations. We'll keep you informed throughout the process and provide feedback at each step.