Bookkeeper / Finance & Systems Administrator (00319)

Job Description

Looking for Philippines-based candidates

Job Role: Bookkeeper / Finance & Systems Administrator (00319)

Work Schedule: This role is expected to align with the AU business hours (approx. 9 AM - 5 PM, Monday to Friday) for collaboration, but as a contractor, you’ll have flexibility in how you manage your time.

Compensation range: up to 2,300 AUD / Month (Depends on the client assessment)

Contract Type: Independent Contractor Agreement; Full-Time; Remote

Who We Are: At Hunt St, we help Australian companies hire top remote talent in the Philippines. For this role, you will be engaged directly by the client as an independent contractor. We are not an outsourcing agency. All of our roles are 100% remote so you'll be able to work from home.

Who The Client Is: The client is a long-standing coatings and fire protection service provider with over 40 years of experience. Originally a small sandblasting business, it grew under second-generation leadership, expanded its services, and later branched out into passive fire protection. Today, it offers specialized industrial coatings and a dedicated fire protection arm that delivers complete fireproofing solutions nationwide.

Role Overview: We're seeking a highly organised Bookkeeper / Finance & Systems Administrator with expert Xero skills and strong experience in financial and admin systems. You'll manage day-to-day finance tasks - from invoicing and payroll to compliance and forecasting - using tools like Xero, Monday.com, Jibble, Outlook, Teams, and SharePoint.

Key Responsibilities: 

Financial Management & Bookkeeping

• End-to-end management of Xero (10/10 proficiency essential)
• Manage accounts payable and receivable
• Maintain accurate cash flow forecasting and reconcile against bank statements
• Prepare and update Profit & Loss statements, balance sheets, and variance reports
• Create and send invoices, process bills, and manage asset purchases
• Work through supplier statements, lodge remittances, and process intercompany loan reconciliations
• Price daybooks from job data and maintain client pricelists
• Follow up on late payments and send monthly client statements
• Work closely with the external accountant and business managers
• Provide real-time, accurate financial visibility to the business

Payroll & Compliance

• Track and process timesheets and leave requests
• Process payroll in Xero, send payslips, and respond to staff queries
• File payroll with the ATO and lodge superannuation, Incolink, and LeavePlus payments
• Add new employees and update award rates and site allowances
• Complete annual reconciliations for Workcover and SRO

Requirements

Education & Experience

• Bachelor’s degree in Accounting, Finance, or related field 
• Minimum 3–5 years of experience in bookkeeping, financial management, or accounting roles
• Proven experience using Xero (advanced proficiency required)

Technical Skills

• Strong knowledge of accounts payable/receivable processes, cash flow management, and bank reconciliations
• Skilled in preparing Profit & Loss statements, balance sheets, and variance analysis reports
• Proficient in payroll processing, superannuation lodgement, and compliance with ATO and Workcover requirements
• Ability to manage invoicing, bills, asset purchases, and intercompany loan reconciliations
• Advanced Excel skills for reporting, data analysis, and forecasting