Contract Administrator & Operations Manager (001-0085)

Job Description

Looking for Filipino (Philippines-based) candidates

Job Role : Contract Administrator & Operations Manager

Work Schedule : Full-Time Equivalent

Salary range : $1,800 - $2,500 AUD/month

Who We Are: At Hunt St we help Australian companies directly hire top 5% remote talent in the Philippines. You will be hired directly by the client, typically as an independent contractor. We are not
an outsourcing agency. All of our roles are 100% remote so you'll be able to work from home.

Who The Client Is: A professional services firm working in the property and construction space, providing end-to-end solutions from acquisition to exit. Specializing in Acquisitions, Capital Structuring, Development Advisory, and Project Management across various asset classes, they maximize profits, reduce costs, and ensure long-term success in a dynamic property and construction market.

Role Overview: The Contract Administrator plays a pivotal role in the successful execution of contract administration for our projects as well as for contracts between the company and its clients, for the company’s own contracts as well as contracts with consultants and builders.This role combines expertise in construction and finance with strong organizational and administrative capabilities. 

Key Responsibilities:

Projects – Assisting Project Managers

• Procurement and analysis of consultants and contractors submissions.
• Assessment of progress claims. 
• Issuance of Project Claim Certificates and Cost Reports. 
• The system use for this is UniPhi https://uniphi-software.com/

Clients – Assisting Managing Director 

• active contract management of the company’s own contracts with clients, including variations, 
• updating resource planning, 
• overseeing book-keeper for issuance of invoices and debtor collection. 
• The system use for this is TotalSynergy https://totalsynergy.com/ 

Operations - Assisting the Managing Director 

• Managing Compliances including insurance renewals 
• Create (from templates) and manage our online client project websites. We use Sharepoint for this. 
• Managing Monthly Management Reports 
• Chase Timesheets for the team 
• Arrange performance reviews 
• Onboarding and Offboarding Staff Members
• All other operational requirements

Team Support 

• Diary Management (especially Business Development Meetings). 

Requirements:

Required Skills:

• Experience in Construction Management including time on construction sites  
• Experience in Contract Administration for construction projects, including procuring consultants and contractors, managing progress claims and cost reports.  
• Strong organisational and multitasking abilities to manage multiple priorities effectively.  
• Exceptional communication skills, both written and verbal. 

Experience  

• Minimum 10 years of experience in a Contract Administration role in Construction.

Key Attributes  

• High level of attention to detail and accuracy.  
• Financial knowledge – a numbers person.  
• Self-motivated with the ability to work independently and as part of a team.  
• Strong problem-solving skills and a proactive attitude.  
• Adaptability and willingness to learn new tools and systems.  
• Loyalty to the business and demonstrated tenure with previous businesses. 

Benefits  

• Competitive salary and benefits package.  
• Opportunities for professional development and growth.  
• Collaborative and supportive work environment