Senior Accountant

Job Description

Department: Finance
Reports to: Chief Executive Officer (CEO)
Location: Hamilton, OH
Position Type: Full-Time

Purpose Statement

The Corporate Controller will drive financial accuracy, cash flow optimization, and operational efficiency to meet profitability and growth objectives for the company. This role focuses on managing cash in the bank, accelerating accounts receivable (AR) collections, and implementing cost-saving measures to achieve expected net profit. Additionally, the Corporate Controller is responsible for comprehensive contract review and compliance, ensuring all project and client contracts meet regulatory, insurance, and operational standards. This role also includes preparing necessary documents for external auditors and collaborating with them to facilitate the audit process. Overseeing Human Resources functions, the Corporate Controller aligns HR practices with strategic goals, fostering a productive and growth-focused work environment.

Accountability Summary

• Cash Flow & Liquidity Management: Prioritize cash management by closely monitoring cash levels, forecasting needs, and managing banking relationships. Develop strategies to optimize cash flow, ensure liquidity, and maximize returns on excess cash balances.
• Accounts Receivable Collection: Lead AR collection efforts, ensuring timely billing and client follow-up to minimize collection periods. Implement policies and KPIs to improve collection efficiency, reducing outstanding receivables and optimizing cash availability.
• Cost Control & Profit Optimization: Develop and enforce cost-control measures across all operations. Implement best practices in procurement and inventory management to reduce expenses, maximize profit margins, and minimize waste. Collaborate with department heads to maintain spending within budgetary targets.
• Financial Reporting & Compliance: Oversee preparation and analysis of monthly financial statements, reforecasts, and budgets, ensuring accuracy, timeliness, and adherence to GAAP. Provide clear reporting to the CEO with insights into cost management and profitability.
• Budgeting & Forecasting: Lead the development of annual budgets and ongoing reforecasts. Analyze performance variances and provide actionable insights to support decision-making focused on achieving net profit goals.
• Internal Controls & Audit Preparation: Design, implement, and monitor internal controls to safeguard assets, particularly cash and AR. Prepare necessary documentation for external auditors and work with them throughout the audit process to ensure efficient, accurate reporting and compliance.
• Contract Review & Compliance:
• Contract Processing & Documentation: Review construction contracts and oversee internal contract processing, ensuring compliance documentation is provided as required. Monitor the contract execution process by coordinating with project managers and administrative staff to ensure adherence to contractual obligations.
• Notice of Commencement & Furnishing: Prepare and file Notices of Commencement and Notices of Furnishing for all projects. Ensure these filings are completed promptly to secure lien rights and protect the company’s receivables.
• Insurance Compliance: Oversee insurance compliance for all construction contracts. Work closely with the company’s insurance agent to meet client and project-specific insurance requirements, ensuring all coverage aligns with contractual obligations.

• Bidding & Pre-Qualification Compliance:

• Bidding Document Review: During the bidding process, review bid documents for accuracy and compliance. Complete required information and ensure all documentation meets bid specifications.
• Pre-Qualification Management: Review and finalize pre-qualification documents, ensuring they are compliant before submission. Maintain compliance with industry standards for bidding requirements.

• Regulatory & Legal Compliance:

• State & Local Reporting: Ensure compliance with all applicable laws, regulations, and industry standards. Manage submissions and renewals for MBE, SBE, and EDGE certifications with state and local governments.
• Contract Compliance & Reporting: Oversee contract compliance, including state and local reporting, and ensure accurate and timely filing of all required documentation.

• Strategic Financial Planning: Develop (in conjunction with Leadership)  and implement 1-3-5-10 year financial strategies, including tactical goals, to support company growth, profitability, and competitive advantage.

• Human Resources Management: Oversee recruitment, retention, and training programs, ensuring alignment with company culture and strategic HR objectives. Implement cost-effective HR initiatives, manage employee relations, and promote talent development. Including process payroll taxes processing and filling. 

• Technology & Process Improvement: Support ongoing technology upgrades and system improvements to enhance financial, HR, and operational processes.

Competency Summary

1. Financial Acumen & Cash Management Expertise: In-depth knowledge of cash flow management, AR collection, and cost-control strategies in the construction or commercial flooring industry. Proven ability to increase cash availability and drive profitability.
2. Analytical Thinking & Profit-Focused Decision-Making: Strong analytical skills to assess financial data, forecast needs, and provide recommendations focused on profit optimization, expense control, and cash management.
3. Leadership & People Management: Demonstrated experience in managing finance, HR, and procurement functions. Capable of fostering a collaborative, accountable, and high-performance culture, while overseeing a team of 3-4 administrative associates.
4. Communication & Client Relations: Excellent ability to communicate financial and HR information clearly across teams. Strong interpersonal skills to ensure effective client follow-ups and support successful AR collection efforts.
5. Integrity & Accountability: High ethical standards with a commitment to confidentiality and accountability. Adheres to principles of honesty and integrity, ensuring transparent, reliable financial practices.
6. Adaptability & Continuous Improvement: Embraces Kaizen principles, seeking opportunities for process improvement in cash management, collections, and cost efficiency to support long-term growth. Comfortable with change and committed to ongoing development.

Requirements

Education, Experience, and Skills Requirements

Education

• Bachelor’s or Master’s Degree in Business Administration with a focus on Accounting.
• CPA designation preferred but not required.

Experience

• Minimum 3 years in a controller or equivalent role with increasing responsibilities; experience in service-oriented or construction-related sectors is highly desirable.
• Strong preference for candidates with construction accounting expertise.

Skills

• High ethical standards, credibility, and confidentiality, in line with CPA ethics.
• Strong attention to timeliness and quality of work, with accountability for specific performance outcomes.
• Exceptional written and verbal communication skills, able to convey recommendations concisely.
• Ability to manage multiple tasks with organization and control.
• Strong technical skills in GAAP, financial reporting, and familiarity with construction accounting practices.
• Proven work ethic and capacity to manage, supervise, and optimize performance of direct reports.

Supervisory Responsibilities

• Supervise 3-4 administrative teams, including Payroll, HR, Purchasing, Accounts Payable, Contract Administration, and IT.

Technical Proficiency

• Proficient with Microsoft office product (Word, Excel), Sage 100, and Salesforce.

Mental Demands

• Ability to analyze, organize, and articulate complex financial and legal information.
• Strong command of the English language, with proofreading capability.
• Skilled at interpreting agreements and implementing relevant provisions.
• Detailed, organized, and communicative; able to prioritize tasks in a dynamic environment.
• Task- and goal-oriented, adaptable to both entrepreneurial and corporate settings.

Salary: $2000-$2500 USD per month