Executive Assistant / Project Manager to a CEO

Job Description

Outsourcing Advantage is looking for a reliable and organized Executive Assistant / Project Manager to a CEO  to support management with daily operations for a architectural company This role requires strong English communication skills, excellent follow-up ability, and someone who can stay on top of tasks, emails, and project tickets

Key responsibilities include:

• Manage and organize the manager’s inbox to ensure timely responses and nothing is missed
• Track project tickets/requests and daily tasks, following up to completion
• Maintain task management systems and monitor deadlines
• Coordinate follow-ups with internal team members, vendors, and clients
• Keep project communications organized and up to date
• Support management with scheduling, reminders, and general administrative assistance
• Ensure tasks are completed on time and properly documented

Requirements

• 3+ years of experience as CEO executive assistant with responsibility for project, tasks and email management
• Strong written and spoken English at a C1 Level without using AI with USA accent
• Dispatching coordination skills
• Ability to work in fast-paced environment task management
• Smart and solutions oriented with independent thinking skills
• Professional experience communicating externally with clients or vendors
• Reporting and consolidating data to provide CEO with actionable insights
• Comfortable using email systems and task or project management tools in a professional setting
• Available to work during Eastern Time (ET) business hours
• Ability to provide details of work equipment (computer/laptop, headset, webcam), power setup (including backup), and internet connection (including backup)
• Please share a link to a Video introducing yourself in English, also tell us your work history and areas of work expertise.(You can use https://www.loom.com/looms to record and share the link).

Preferred Qualifications:

• Familiarity with CRMs or ticketing systems
• Experience supporting teams in architecture, construction, or engineering environments

Benefits

• Competitive salary.
• Opportunity to work on diverse and exciting projects.
• Supportive and collaborative work environment.
• Weekly payments.
• Weekly Incentives based on performance
• Weekends off.