Founder Operational Assistant (AI and Legal)

Job Description

About Us:

We’re an early-stage startup, wearing multiple hats, and need someone who thrives in ambiguity while helping bring structure to fast-moving ideas.

We’re looking for a highly resourceful Founder’s Operational Assistant to work directly alongside the founder and help build the operational backbone of the company. This is not a traditional assistant role - you’ll act as a strategic operator across legal compliance, hiring, HR, partnerships, research, and day-to-day execution.

This role is ideal for someone who enjoys solving complex problems, loves startups, understands legal/compliance frameworks, and knows how to leverage AI tools to work smarter and faster.

What You’ll Do:

1. Legal & Compliance Operations -

* Support the founder with legal and operational compliance requirements, particularly within Swedish startup regulations and frameworks

* Research and manage compliance related to: Employees, Freelancers/contractors, International workers, Employment classifications

* Ensure contracts, documentation, and internal processes remain compliant

* Stay updated on startup legal requirements and operational risks

2. Research & Strategic Execution -

* Conduct research on: Payroll systems and providers, HR platforms, Legal frameworks, International hiring solutions, Operational tools and software

* Summarize findings into clear recommendations for leadership

* Identify operational inefficiencies and propose scalable solutions

3. Founder Support & Communication Management

* Manage inbox communications and prioritize important emails

* Draft professional emails, follow-ups, and external communications

* Organize meetings, follow-ups, and internal action items

* Ensure the founder stays focused on high-value priorities

4. Outreach & Partnership Development -

* Conduct outreach to psychologists, experts, and potential collaborators

* Help coordinate partnership conversations and follow-ups

* Support growth initiatives through proactive networking and communication

5. HR, Talent & Hiring Operations

* Support recruitment and hiring efforts

* Coordinate interviews and candidate communications

* Help build hiring systems and talent pipelines

* Research compensation structures and payroll solutions

* Assist in creating scalable people operations systems

6. General Startup Operations -

* Help create processes where none exist

* Manage cross-functional operational tasks

* Support execution across multiple departments

* Act as a trusted right-hand partner to the founder

Requirements

- Experience in use of AI tools / AI optimisation

- Experience in Legal / Legal research

- Experience in start ups

Benefits

Company Equity