Executive Assistant (Software Development Industry )- PH

Job Description

About Wing Assistant

Wing Assistant is the world’s first on-demand B2B concierge service, redefining the "Future of Work" by connecting innovative companies with top-tier global talent. While we started with administrative support, we have rapidly evolved into a comprehensive talent solution. Whether our clients need specialized technical help, creative marketing minds, or operational experts—if they need support, we provide the highest quality candidates to deliver it.

At our core, we are a tech-enabled platform that combines a sophisticated software experience with elite human intelligence. We serve a wide variety of industries, helping startups and established enterprises alike offload recurring work so they can focus on high-level growth.

List of tasks:

Calendar & Scheduling
• Scheduling internal calls
• Scheduling external calls (customers, candidates, vendors)
• Rescheduling conflicts
• Sending calendar holds
• Reviewing meetings in calendars to make sure everyone has RSVP’d, nothing has been scheduled over it, all the info is there
   like zoom links etc.

Inbox Management
• Sorting and labeling emails
• Flagging priority emails
• Drafting responses for you to approve
• Following up on unanswered emails
• Unsubscribing from junk

Travel & Logistics
• Booking flights
• Booking hotels
• Restaurant reservations
• Managing changes/cancellations

Meeting & Coordination
• Creating meeting agendas
• Taking notes (or cleaning up notes)
• Tracking action items
• Sending follow-ups after meetings
• Updating project trackers

Recruiting Support
• Scheduling interviews
• Sending candidate communications
• Sending rejection or next-step emails
• Coordinating take-home assignments

Finance / Admin
• Uploading expenses
• Organizing receipts
• Vendor list maintenance
• Contract organization

Operations / Internal
• Updating Notion / internal docs
• Formatting documents and decks
• Creating templates
• Maintaining onboarding checklists
• Organizing shared drives
• Sending internal reminders (Slack, etc.)

Events & Offsites
• Venue research
• Booking spaces
• Coordinating catering
• Managing attendee lists
• Sending calendar invites
• Creating run-of-show docs

Software Tools and Platforms:
• Google Suite (Gmail, Google Drive, Google Sheet)
• Slack and Notion
• ChatGPT

Special Notes:

• Must be fluent in their command of the English Language
• Must be naturally organized, knows how to prioritize, must be keen to detail | A NECESSARY REQUIREMENT
• Must know when to ask questions when they don’t know what to do