Admin Support Specialist (Assistant) - Remote | LATAM

Job Description

Quick Overview

• Location: Remote – International
• Schedule: Monday–Friday, U.S. Business Hours (EST/CST/PST)
• Salary: $1,250/month → $1,500 after 90 days
• Type: Full-Time, Long-Term

About Scalesource

At Scalesource, we help U.S.-based companies build reliable, long-term remote teams with top global talent.

We don’t fill short-term gaps. We place people into roles where they become embedded in day-to-day operations and grow with the company over time.

The Role

This is not a task-based assistant role. You will act as the operational extension of an executive, helping them stay focused on high-impact work while you manage the moving parts around them.

You are expected to think ahead, prioritize effectively, and drive follow-through without needing constant direction.

What You’ll Be Doing

Executive Support

• Manage and prioritize complex calendars across multiple time zones
• Prepare agendas, meeting notes, and follow-ups
• Ensure the executive is organized, prepared, and focused on high-impact work

Communication

• Handle internal and external communication on behalf of the executive
• Follow up with team members, clients, and partners to ensure completion

Operations & Coordination

• Track tasks, projects, and deadlines across teams
• Coordinate execution and ensure nothing falls through the cracks
• Maintain and improve SOPs, workflows, and documentation

Administrative Support

• Manage invoices, expenses, and basic bookkeeping support
• Organize files, documents, and internal systems

Requirements

Required Experience (Proven, Not Theoretical)

Executive Support

• 3+ years supporting a C-level executive (CEO, founder, or equivalent)
• 3+ years managing complex calendars, meetings, and scheduling across time zones

Operations & Administration

• 2+ years handling invoicing, expenses, or basic bookkeeping support
• 3+ years creating SOPs, documentation, or improving internal workflows

Communication & Coordination

• 2+ years managing communication on behalf of an executive
• 3+ years coordinating teams, following up consistently, and ensuring deadlines are met

Work Setup Requirements

• Reliable computer and internet connection
• Ability to handle calls during your shift
• Comfortable using remote tools (email, CRM, internal platforms)

Schedule Note

This role follows U.S. business hours. Occasional flexibility may be needed depending on the team or business priorities.

Application Process

1. Application + screening questions
2. Assessment + intro video
3. Live interview
4. Placement & onboarding