Executive Assistant (Operations & Marketing Support) - Remote

Job Description

🚨 This role requires relevant experience in a similar position. If your background doesn’t align with the job requirements, you mayskip this opportunity for now. Please note that this position isn’t open to career shifters.

⏰ Shift Schedule & Work Setup:

• Eastern Timezone (Night Shift in PH)
• 100% Remote – work from the comfort of your home
• Applicants should be equipment ready (laptop, headset, etc.) to ensure a smooth start and seamless workflow

🏢 Job Summary:

We are looking for a highly organized, proactive, and detail-oriented Executive Assistant to support day-to-day operations, marketing execution, and light sales activities. This role goes beyond traditional administrative support—you’ll play a key part in keeping priorities on track, ensuring team alignment, and supporting marketing and outbound efforts.

If you thrive in a fast-paced environment and enjoy wearing multiple hats, this role is for you.

🔑 Key Responsibilities:

Core Responsibilities

• Manage and coordinate marketing lists and databases
• Keep the executive organized, on track, and aligned with key priorities
• Help ensure the team stays aligned, accountable, and follows through on tasks
• Assist with quoting, SOP development, and general operational support

Light Outbound / Prospecting Support

• Assist with cold calling, including initial outreach, qualifying leads, and booking meetings
• Follow structured scripts and accurately track outcomes
• Maintain and update CRM and contact lists with clear and detailed notes

Social Media & Marketing Execution

• Schedule and manage social media posts across different platforms
• Assist with basic marketing automation workflows (email campaigns, follow-ups, list segmentation)
• Ensure consistency, accuracy, and timely execution of marketing campaigns
  

Requirements

(Minimum required for this role)

What We’re Looking For

• Proactive, highly organized, and detail-oriented
• Strong written and verbal communication skills
• Ability to follow structured processes—and improve them where needed
• Comfortable helping enforce operational discipline and accountability across the team
• Ability to multitask and adapt in a dynamic work environment

Nice to Have

• Experience with CRM tools (e.g., HubSpot, Salesforce, or similar)
• Background in marketing, sales support, or operations
• Experience in an MSP, B2B services, or structured service environments
• Familiarity with tools like Autotask, IT Glue, or CRM/marketing platforms is a strong plus

Benefits

💻 Why You'll Love Working with Us:

• 100% Remote Work Enjoy the flexibility of working from anywhere!
• Paid Leave Take time off to recharge, starting upon regularization.
• HMO Benefits Comprehensive healthcare coverage as soon as you're regularized.
• Government-Mandated Benefits All statutory benefits such as SSS, PhilHealth, and Pag-IBIG are fully provided.
• Fun & Collaborative Culture Be part of a dynamic team that values creativity, innovation, and teamwork.

🚨 NOTE:

This is a full-time employment position and NOT an Independent Contractor arrangement. It comes with government-mandated contributions and benefits.

A background check is part of our hiring process and will be completed before moving to the job offer stage. We kindly ask applicants to have the necessary details ready in advance to keep things smooth and hassle-free.