Group Bookkeeping and Accounts Manager - (017 - 0634)

Job Description

​​Looking for Philippines-based candidates

Job Role: Group Bookkeeping and Accounts Manager 

Compensation range: $2,000 - $3,000 AUD / Monthly

Engagement type: Independent Contractor Agreement

Work Schedule:  This role is expected to align with the AU business hours (approx. 9 AM - 5 PM, Monday to Friday) for collaboration, but as a contractor, you’ll have flexibility in how you manage your time.

Who We Are: At Hunt St, we help Australian companies hire top remote talent in the Philippines. For this role, you will be engaged directly by the client as an independent contractor. We are not an outsourcing agency. All of our roles are 100% remote, so you'll be able to work from home.

Who The Client Is: Our client is an Australian-based financial services group operating across multiple jurisdictions in the Asia-Pacific region. The business structure includes regulated and non-regulated entities spanning Australia and Southeast Asia, with activities involving trust-based financial operations, cross-border transactions, and multi-entity reporting requirements. The organisation is founder-led, fast-evolving, and transitioning from a hands-on operational model to a more structured, systems-driven financial infrastructure. 

Role Overview: The Group Bookkeeping and Accounts Manager will take full ownership of day-to-day bookkeeping, reconciliations, trust account oversight, and transaction management across multiple entities in Australia, Singapore, and Indonesia.

This role will allow the Managing Director to transition from executing bookkeeping tasks to reviewing and overseeing financial outputs. The successful candidate will bring strong Xero expertise, deep reconciliation capability, and experience handling trust accounts and cross-border financial activity. Over time, this person will also play a key role in transitioning the group from Xero to Microsoft Dynamics 365 Business Central, helping design scalable systems and workflows for future growth.

Key Responsibilities: 

1. Multi-Entity Bookkeeping (Xero)

• Enter and code all financial transactions accurately in Xero across multiple entities
• Maintain clean and consistent chart-of-accounts usage
• Attach and organise supporting documentation (invoices, receipts, contracts)
• Ensure transactions are recorded in the correct entity, currency, and period

2. Bank, Credit Card & Trust Account Reconciliations

• Reconcile multiple operating accounts, credit cards, and trust accounts
• Maintain strict separation between trust monies and operating funds
• Identify discrepancies and escalate variances promptly
• Ensure reconciliation integrity ahead of month-end reviews

3. Accounts Payable & Payment Management

• Manage supplier invoices from receipt through to payment
• Verify approvals and contractual terms prior to processing
• Schedule payments aligned with cash flow priorities
• Maintain a structured invoice tracking system

4. Cross-Border & Intercompany Accounting

• Manage bookkeeping across:
• Australian entities
• Singapore entity
• Indonesian entity
• Process intercompany transactions and allocations
• Manage multi-currency accounting and FX consistency
• Prepare clean financial records for local accountants and tax advisors

5. AFSL & Trust Compliance Support

• Maintain accurate bookkeeping for entities operating under an AFSL
• Support compliance by ensuring:
• Trust accounts reconcile exactly
• Audit trails are complete
• Transactions are clearly documented
• Prepare reports and schedules required for compliance reviews and audits

6. Month-End & Reporting

• Assist with month-end close processes
• Prepare draft management reports (P&L, Balance Sheet, Cash Flow)
• Ensure reconciliations are complete before review
• Provide explanations for unusual movements or variances

7. Systems Transition & Process Improvement

• Support transition from Xero to Microsoft Dynamics 365 Business Central
• Help document financial processes and workflows
• Build repeatable systems that scale with growth
  Identify efficiency improvements as transaction volume increases

8. Tools & Systems

• Xero (required)
• Excel / Google Sheets
• Shared document storage (e.g., SharePoint / Google Drive)
• Online banking platforms (payments only, no approval authority)

Required Skills and Qualifications:

• 5+ years of hands-on bookkeeping or accounts management experience
• Advanced proficiency in Xero (multi-entity experience required)
• Demonstrated experience managing trust accounts (essential)
• Experience handling international entities and multi-currency transactions
• Strong reconciliation skills with exceptional attention to detail
• Experience preparing financials for external accountants and auditors
• High level of integrity and discretion (trust-based financial structures)
• Comfortable working independently in a remote environment
• Strong written English communication skills

Highly Desirable

• Experience in financial services, regulated environments, or AFSL-related entities
• Exposure to Microsoft Dynamics 365 Business Central (or similar ERP systems)
• Experience leading or participating in accounting system migrations
• Process documentation and workflow design capability
• Exposure to light general administration support functions

Reporting & Oversight Structure

• Reports directly to the Managing Director
• Day-to-day autonomy, with:
• Clear task priorities
• Regular review and sign-off by management

Work Arrangement & Expectations:

This is a remote role that will be set up as an independent contractor engagement.

To ensure alignment and transparency, successful candidates will be expected to:

• Disclose any existing ongoing roles or client work
• Reflect this engagement on their LinkedIn profile (clearly marked as “Independent Contractor”)