Digital Marketing Specialist | Virtual Assistant

Job Description

A Graphic Designer Virtual Assistant works closely with business owners, executives, and internal teams to ensure visually compelling, well-structured, and brand-consistent materials are produced efficiently. The Graphic Designer VA supports presentation creation, digital workspace organization, and internal design requests while helping maintain a clean, professional, and cohesive visual identity across all platforms.

TASKS:

• Creating and formatting presentation decks based on content provided by the team, ensuring clarity, strong visual hierarchy, and professional polish
• Using corporate slide templates while improving layout, typography, spacing, and overall readability
• Producing high-quality, polished presentations quickly while meeting fast turnaround deadlines
• Formatting, refining, and redesigning Google Slides presentations to maintain consistent branding and visual standards
• Cleaning up and improving existing decks to enhance flow, structure, and visual impact
• Organizing and maintaining Notion pages by keeping content structured, visually clean, and easy to navigate
• Updating Notion content accurately based on team-provided materials
• Managing and executing design and formatting requests communicated through Slack
• Collaborating effectively with team members to clarify instructions and ensure timely delivery of outputs
• Maintaining consistency in branding, formatting, and overall design standards across all materials
• Ensuring confidentiality of company materials, internal documentation, and brand assets at all times.

QUALIFICATIONS:

• Must have strong proficiency in Google Slides
• Experience collaborating with teams using Slack
• Strong design sense with excellent aesthetic judgment
• Ability to transform rough or unstructured content into clean, professional presentations
• Strong formatting, layout, and visual organization skills
• Highly detail-oriented with strong attention to consistency and branding
• Fast, reliable, and able to meet tight deadlines without compromising quality
• Highly organized and structured in approach
• Comfortable working independently with minimal supervision
• Familiarity with Notion is a plus
• Experience using Canva is a plus
• Computer savvy and comfortable learning new tools and systems quickly
• Open to working flexible or night shifts.

Requirements

MINIMUM SYSTEM REQUIREMENTS:

• PRIMARY SYSTEM
• Computer Processor: Intel Core i5-6000 (6th Gen or higher) or AMD Ryzen 5 or higher
• Computer Memory/RAM: 8.00 GB
• Computer Operating System: At least Windows 11 64-bit or macOS Ventura
• Headset: Any USB-type headset with noise-cancelling feature
• Camera: Capable of a clear and crisp video output
• BACK-UP SYSTEM
• OPTION 1 (BACKUP SYSTEM):
• Computer Processor: Intel Core i5-6000 (6th Gen or higher) or AMD Ryzen 5 or higher
• Computer Memory/RAM: 8.00 GB
• Computer Operating System: at least Windows 11 64-bit or macOS Ventura
• Headset: Any USB-type headset with noise-cancelling feature (Optional)
• OPTION 2 (POWER SUPPLY - UPS):
• Must be capable of powering your work station for at least 3 hours
• Typically a device with 240Wh or higher will be sufficient
• Must be capable of accepting all the plugs required to maintain the primary device and work environment (device, monitor, modem, cell phone if using as internet backup)
• PRIMARY INTERNET CONNECTION
• DSL / Fiber Connection - Minimum of 100mb/s contracted
• BACK-UP INTERNET CONNECTION
• Minimum of 20mb/s (Cell)

RECOMMENDED SYSTEM REQUIREMENTS

• PRIMARY SYSTEM

• Computer Processor: Intel Core i7 and i9 Core or Core Ultra or AMD Ryzen 7 or higher
• Computer Memory/RAM: 16.00 GB
• Computer Operating System: At least Windows 11 64-bit or macOS Tahoe
• Headset: Any USB-type headset with noise-cancelling feature
• Camera: Capable of a clear and crisp video output
• BACK-UP SYSTEM
• OPTION 1 (BACKUP SYSTEM):
• Computer Processor: Intel Core i7 and i9 Core or Core Ultra or AMD Ryzen 7 or higher
• Computer Memory/RAM: 16.00 GB
• Computer Operating System: At least Windows 11 64-bit or macOS Tahoe
• Headset: Any USB-type headset with noise-cancelling feature
• Camera: Capable of a clear and crisp video output
• OPTION 2 (POWER SUPPLY - UPS):
• Must be capable of powering your work station for at least 3 hours
• Typically a device with 240Wh or higher will be sufficient
• Must be capable of accepting all the plugs required to maintain the primary device and work environment (device, monitor, modem, cell phone if using as internet backup)
• PRIMARY INTERNET CONNECTION
• DSL / Fiber Connection - Minimum of 500mb/s contracted
• BACK-UP INTERNET CONNECTION
• Minimum of 20mb/s (Cell or wired)

Benefits

RATE AND REWARDS:

• Starting rate is $800 (USD) monthly 
• Employment Type: Independent Contractor
• Free Training
• Paid Time Offs
• HMO Coverage
• Optical Rewards
• Performance-Based Increase
• Permanent Work From Home