Inventory Control and Master Data Specialist

Job Description

Inventory Control & Master Data Manager

The Role

We are seeking an experienced Inventory Control & Master Data Manager to ensure inventory accuracy, data integrity, and system alignment across all operational platforms. This role owns the governance of inventory-related master data and ensures that physical inventory, ERP systems, and third-party partners remain synchronized, accurate, and audit-ready.

This position plays a critical role in enabling reliable financial reporting, efficient fulfillment, seamless product launches, and scalable operations in a fast-growing consumer brand environment.

Key Responsibilities

Inventory Control & Accuracy

• Own inventory accuracy across all warehouses, 3PL partners, and systems of record
• Lead cycle count programs, investigate variances, and drive root-cause resolution
• Reconcile discrepancies between ERP, WMS, and external partners
• Partner with Operations and Finance to ensure inventory is audit-ready at all times

Master Data Management

• Own the creation, maintenance, and governance of inventory-related master data, including:
• SKUs, item attributes, units of measure, BOMs, pack configurations
• Vendor and manufacturing-related item data
• Ensure consistency of data across ERP, WMS, and related systems
• Establish and enforce data standards, validation controls, and approval workflows
• Support new product launches through accurate and timely SKU setup

Systems & Process Ownership

• Serve as the subject-matter expert for inventory and item master data within the ERP
• Document and maintain SOPs for inventory and master data processes
• Identify process gaps and implement scalable improvements
• Support system enhancements, integrations, and testing related to inventory and data management

Cross-Functional Collaboration

• Partner closely with:
• Finance on inventory valuation, costing, and month-end close
• Operations and Warehousing on inventory controls and movements
• Product Development on new SKU setup and updates
• Planning and Supply Chain on inventory visibility and reporting
• Act as the primary point of contact for inventory and master data inquiries

Reporting & Insights

• Develop and maintain inventory accuracy and variance reporting
• Provide clear visibility into risks, trends, and discrepancies
• Proactively flag issues that could impact fulfillment, financial reporting, or product launches

Success Measures (What Good Looks Like)

• Sustained high inventory accuracy across all locations
• Minimal unexplained inventory variances
• Timely, error-free SKU and master data setup
• Clean reconciliations between ERP, WMS, and financial records
• Smooth audit outcomes with no material inventory or data findings
• Strong operational confidence in inventory reporting

Requirements

Required Qualifications

• 5+ years of experience in inventory control, master data management, or supply chain operations
• Hands-on ERP experience (e.g., NetSuite, SAP, Oracle)
• Strong understanding of inventory flows, reconciliation, and controls
• Demonstrated ability to manage complex datasets with high accuracy
• Experience partnering cross-functionally with Finance, Operations, and external partners

Preferred Qualifications

• Experience in CPG, beauty, or DTC environments
• Experience working with 3PLs and distributed warehouse networks
• Familiarity with audit processes and inventory valuation
• Experience supporting ERP implementations or system upgrades

Core Competencies

• Ownership & Accountability – Takes full responsibility for data integrity and outcomes
• Process Discipline – Builds and maintains repeatable, scalable processes
• Analytical Thinking – Identifies root causes and resolves discrepancies methodically
• Cross-Functional Communication – Explains complex inventory and data topics clearly
• Continuous Improvement – Proactively drives operational enhancements