Operations Assistant (Mid-Level, Full-Time)

Job Description

About Assistantly

Assistantly places elite Unicorns into high-performing client environments where expectations are clear, the bar is high, and the support is real.

Our Operations Assistants join our talent bench and are matched with founders, executives, and leadership teams who need strong operators to keep their businesses running smoothly. You’ll receive ongoing coaching, clear standards, and support from a dedicated Success Manager.

This is not freelance or short-term work. It’s a long-term career pathway designed for stability, growth, and meaningful impact.

About the Role

As an Operations Assistant with Assistantly, you’ll support fast-growing businesses by bringing structure, consistency, and execution excellence to day-to-day operations. You’ll help manage workflows, track priorities, and ensure processes are followed and improved—allowing leaders and teams to operate more effectively.

This role is ideal for a mid-level operator who thrives in dynamic environments, takes ownership of their lane, and enjoys turning complexity into clarity.

Requirements

• Support daily operations, workflows, and internal processes
• Track tasks, timelines, and deliverables across teams
• Maintain documentation, SOPs, and operational records
• Assist with project coordination and follow-ups
• Prepare reports, summaries, and operational updates
• Communicate with internal and external stakeholders as needed
• Identify inefficiencies and suggest process improvements

Non-Negotiables

• 3+ years of operations, admin, or coordination experience
• Strong written and verbal English
• Highly proactive with strong follow-through
• Organized, detail-oriented, and process-driven
• Comfortable working in fast-paced, high-accountability environments
• Strong experience with Google Workspace and communication tools

Benefits

• Competitive salary
• Paid US holidays
• Paid wellness days
• Health & wellness allowance
• Monthly profit sharing
• AI, Operations, and Leadership upskilling
• Dedicated Success Manager and long-term placement support