Aledade

Program Manager (Portfolio Marketing)

Job Description

The Program Manager will coordinate project execution and task management for the Portfolio Marketing team using Agile methodology. This role focuses on ensuring seamless collaboration with internal teams and external partners through systematic project management, Monday.com administration, and operational process optimization. The Program Manager will support strategic initiatives through tactical project coordination and workflow management, enabling the creative team to focus on high-impact strategic content development while maintaining operational excellence across all portfolio marketing initiatives.

We are flexible with respect to geographic location, and the ideal candidate will be comfortable working remotely/work from home within the US or be based from Bethesda, MD office.

Primary Duties:


Agile Project Management:
  • Implement and manage Agile/Scrum methodology for all Portfolio Marketing team projects and cross-functional initiatives
  • Facilitate daily standups, sprint planning, sprint reviews, and retrospectives to ensure project momentum and continuous improvement
  • Coordinate project execution across internal teams (messaging, analytics, offers, creative) and external partners (agencies, freelancers)
  • Monitor project progress using Agile metrics and proactively address roadblocks to maintain timeline adherence and quality standards

    • Monday.com Platform Management:
  • Administer Monday.com workspace for Portfolio Marketing team, ensuring accurate project tracking, capacity management, and stakeholder visibility
  • Train team members and external partners on Monday.com best practices, workflows, and optimization techniques
  • Create and maintain project templates, automation rules, and comprehensive reporting dashboards for leadership visibility
  • Integrate external partners (RMD agency, freelancers) into Monday.com workflows and ensure seamless project handoffs

    • Process Coordination & SOP Development:
  • Support development and implementation of Standard Operating Procedures for team workflows, stakeholder engagement, and project delivery
  • Coordinate systematic communication between Portfolio Marketing team and cross-functional stakeholders (sales, partnerships, events)
  • Maintain operational calendars, project timelines, and ensure proactive stakeholder alignment on deliverables and milestones
  • Facilitate process optimization initiatives to improve team efficiency, reduce bottlenecks, and enhance project delivery quality

    • Communication & Reporting:
  • Prepare regular project status reports, capacity analyses, and performance metrics for leadership and stakeholders
  • Facilitate cross-functional project alignment meetings, stakeholder updates, and strategic initiative communication
  • Track project metrics, team performance indicators, and provide data-driven insights on capacity optimization and workflow improvements
  • Support strategic initiatives through organized project documentation, follow-through, and systematic communication protocols

    • Minimum Qualifications:
  • Bachelor's degree in Business, Marketing, Project Management, Operations, or related field
  • 3-5 years experience in project management, program coordination, or operations role with demonstrated success
  • Mandatory: Agile/Scrum certification (CSM, PSM, or equivalent) OR demonstrable experience successfully managing Agile projects
  • Required: Advanced proficiency in Monday.com OR extensive hands-on experience with similar project management platforms (Asana, Wrike, Basecamp, Jira)
  • Strong organizational and communication skills with exceptional attention to detail and ability to manage multiple concurrent projects
  • Experience coordinating projects across multiple teams, departments, and external partners in fast-paced environments

    • Preferred knowledge, skills, and/or abilities:
  • Marketing, creative, or content production industry project management experience
  • Experience managing agency relationships, vendor coordination, and external creative production workflows
  • Knowledge of marketing automation platforms, CRM systems, and creative production timelines
  • Understanding of content development processes, creative workflows, and cross-functional marketing operations
  • Experience with remote team coordination, digital collaboration tools, and distributed project management
  • Familiarity with capacity planning, resource allocation, and team performance optimization

    • Physical Requirements:
  • Sitting for prolonged periods of time. Extensive use of computers and keyboard. Occasional walking and lifting may be required.

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